Return of Goods on Approval

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

DATE: {{date}}

To:

{{supplier_company_name}}

{{supplier_address}}

Subject: Return of Goods on Approval - Order/Invoice No. {{order_invoice_number}}

Dear Sir/Madam,

This letter serves as formal notification of the return of goods supplied to us on an approval basis, pursuant to our agreement regarding Order/Invoice Number {{order_invoice_number}} dated {{order_invoice_date}}.

Details of Goods Being Returned

The following goods, which were provided for approval, are hereby being returned:

- Item Description: {{item_description_1}}, Quantity: {{quantity_1}}, Unit Price: {{unit_price_1}} {{currency}}, Total: {{total_1}} {{currency}}

- Item Description: {{item_description_2}}, Quantity: {{quantity_2}}, Unit Price: {{unit_price_2}} {{currency}}, Total: {{total_2}} {{currency}}

- Item Description: {{item_description_n}}, Quantity: {{quantity_n}}, Unit Price: {{unit_price_n}} {{currency}}, Total: {{total_n}} {{currency}}

Total Value of Goods Returned: {{total_value_returned}} {{currency}}.

Reason for Return

The goods are being returned for the following reason(s):

{{reason_for_return}}

Please note: Specify whether the goods did not meet our requirements, were unsuitable for the intended purpose, or for other stated reasons as per our approval terms.

Return Logistics

The goods are being returned via {{delivery_method}} (e.g., courier, postal service) on {{return_date}}. The tracking number for this shipment is {{tracking_number}}, if applicable.

Alternatively, please advise on the appropriate method for us to return the goods or arrange for their collection at your earliest convenience.

Action Required

We kindly request confirmation of receipt of these returned goods and an acknowledgement of the successful completion of the return process.

We expect no invoice to be issued for these items, or if already issued, a credit note for the full value of the returned goods totaling {{total_value_returned}} {{currency}}.

Signature Block

Sincerely,

{{your_name}}

{{your_title}}

{{company_name}}