Driving Record Check Letter

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

Driving Record Check Letter

Driving Record Check Letter

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date

{{date}}

To

Department of Road Traffic / National Transport Authority (or equivalent)

{{authority_address}}

Subject: Request for Driving Record Information - {{applicant_full_name}}

Dear Sir/Madam,

Authorisation

This letter serves as a formal request for the driving record of the individual named below. The individual has applied for / is currently employed in a position with {{company_name}} that requires driving as a fundamental duty of their role.

Applicant's Full Name: {{applicant_full_name}}

Date of Birth: {{applicant_dob}}

Driver's Licence Number: {{applicant_drivers_licence_number}}

Identification Document Number (e.g., National ID/Passport): {{applicant_id_number}}

Consent

Please find attached a signed consent form from the applicant, {{applicant_full_name}}, authorising the release of their driving record information to {{company_name}}. This consent is provided in compliance with all relevant data protection and privacy regulations within our jurisdiction.

Purpose of Request

The purpose of this request is to verify the applicant's driving history, including any violations, disqualifications, or endorsements, to assess their suitability for a driving-related role within our organisation. This is a crucial step in our recruitment and risk management process.

Information Required

We kindly request a comprehensive driving record abstract, including, but not limited to, the following information for the past {{number_of_years}} years:

a) Traffic offences and convictions.

b) Accidents.

c) Licence suspensions or revocations.

d) Any current endorsements or restrictions.

Contact Information

Please send the requested driving record directly to:

{{HR_contact_person}}

{{HR_contact_title}}

{{company_name}}

{{company_address}}

Email: {{HR_contact_email}}

Phone: {{HR_contact_phone}}

Confidentiality

All information obtained will be treated with the strictest confidentiality and used solely for the purpose of employment consideration and compliance as outlined above. It will be handled in accordance with {{country_data_protection_act_name_or_similar}}.

Conclusion

We appreciate your prompt attention to this matter. Please inform us of any associated fees or procedures required to fulfil this request.

Sincerely,

{{sender_name}}

{{sender_title}}

{{company_name}}