Educational Reference Check Letter

COMPANY LETTERHEAD

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

DATE

{{date}}

EDUCATIONAL INSTITUTION DETAILS

The Registrar / Admissions Office

{{institution_name}}

{{institution_address}}

SUBJECT: EDUCATIONAL REFERENCE CHECK FOR {{applicant_name}} – ID/PASSPORT NUMBER: {{applicant_id_passport}}

Dear Sir/Madam,

We are writing to you in connection with the above-named individual, {{applicant_name}}, who has applied for a position at our organisation, {{company_name}}. As part of our standard recruitment process, we are conducting a thorough background check, which includes verifying educational qualifications and attendance.

INFORMATION REQUESTED

We understand that {{applicant_name}} states to have attended / graduated from your esteemed institution. We would be grateful if you could confirm the following details regarding their academic record:

1. Dates of attendance (from and to): {{dates_of_attendance}}

2. Programmes or courses undertaken: {{programmes_undertaken}}

3. Qualifications obtained (e.g., Degree, Diploma, Certificate): {{qualifications_obtained}}

4. Date of graduation/completion: {{date_of_graduation}}

5. Major subjects/specialisation: {{major_subjects}}

6. Any academic honours or distinctions: {{academic_honors}}

7. Any disciplinary issues or concerns during their time at the institution: {{disciplinary_issues}} (Please indicate if none).

8. Overall academic performance (e.g., GPA, class rank, or equivalent): {{academic_performance_details}}

A signed consent form from {{applicant_name}}, authorising you to release this information, is attached for your reference.

CONFIDENTIALITY AND URGENCY

All information provided will be treated with the utmost confidentiality and will only be used for the purpose of assessing {{applicant_name}}'s suitability for employment with {{company_name}}.

We would appreciate it if you could provide the requested information at your earliest convenience, preferably within {{number_of_days}} business days, to facilitate our recruitment process. You may return the completed form via email to {{hr_email_address}} or by fax to {{fax_number}}.

THANK YOU

Thank you for your time and assistance in this matter. Should you require any further information or clarification, please do not hesitate to contact us.

SIGNATURE BLOCK

Sincerely,

{{hiring_manager_name}}

{{hiring_manager_title}}

{{company_name}}