Notice to Bank to Stop Payment on Check

COMPANY LETTERHEAD

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

DATE

{{date}}

BANK DETAILS

{{bank_name}}

{{bank_address}}

Bank Manager/Relevant Department

SUBJECT: URGENT REQUEST TO STOP PAYMENT ON CHECK NO. {{check_number}}

ACCOUNT INFORMATION

Dear Sir/Madam,

This letter serves as a formal and urgent request to stop payment on the following check issued from our account.

Account Name: {{company_name}}

Account Number: {{account_number}}

CHECK DETAILS

Check Number: {{check_number}}

Date of Issue: {{date_of_issue}}

Payee: {{payee_name}}

Amount: {{amount}}

REASON FOR STOP PAYMENT

The reason for this stop payment request is: {{reason_for_stop_payment}}.

_(e.g., Check lost or stolen, Payment error, Dispute with payee, Duplicate payment, etc.)_

We confirm that the aforementioned check has not been cashed or cleared to the best of our knowledge.

INDEMNIFICATION

We understand that a stop payment request is subject to the bank’s terms and conditions and applicable banking regulations. We hereby indemnify and hold harmless {{bank_name}} from any and all losses, damages, liabilities, costs, and expenses which the bank may incur or suffer as a result of acting upon this stop payment order, including but not limited to any claims made by the payee or a subsequent holder in due course.

We agree to promptly supply any additional information or documentation as may be required by the bank to process this request effectively.

BANK CHARGES

We acknowledge that a fee may be charged by the bank for processing this stop payment request and authorise you to debit our account accordingly.

URGENT ACTION REQUIRED

We kindly request that you take immediate action to effect this stop payment. Please confirm receipt of this request and the successful placement of the stop payment order at your earliest convenience.

CONTACT INFORMATION

Should you require any further information or clarification, please do not hesitate to contact us:

Contact Person: {{contact_person_name}}

Contact Number: {{contact_person_phone}}

Contact Email: {{contact_person_email}}

SIGNATURE BLOCK

Sincerely,

_____________________________

{{authorised_signature}}

{{printed_name}}

{{title}}

{{company_name}}