Company Driver Policy

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

Company Driver Policy

Company Driver Policy

Purpose

The purpose of this Company Driver Policy is to establish clear guidelines and expectations for all employees who drive company-owned vehicles or drive their personal vehicles for business purposes on behalf of {{company_name}}. This policy aims to promote safe driving practices, minimize risks, ensure compliance with relevant traffic laws and company standards, and protect company assets and reputation.

Scope

This policy applies to all employees of {{company_name}} who operate a company-owned vehicle, a rental vehicle on company business, or their personal vehicle while conducting company business. This includes, but is not limited to, sales representatives, delivery personnel, and any other employee whose job duties require driving.

Driver Eligibility and Responsibilities

All employees who drive for company business must possess a valid driver's license for the class of vehicle they operate in {{country}}. Drivers must maintain a good driving record, free from major offenses. Employees are responsible for notifying {{company_name}} immediately of any changes to their driving license status, including suspensions or revocations.

Drivers are responsible for ensuring the safe operation of their vehicle and must adhere to all applicable traffic laws and regulations. This includes, but is not limited to, speed limits, seat belt usage, and prohibitions against driving under the influence of alcohol or drugs.

Drivers must perform routine pre-trip inspections of vehicles to ensure they are in a safe operating condition. Any defects or concerns must be reported immediately to {{manager_name}} or the designated fleet manager at {{phone_number_fleet_manager}} or {{email_fleet_manager}}.

Personal use of company vehicles is generally prohibited unless explicitly authorized in writing by {{authorized_management_position}}.

Vehicle Maintenance and Care (Company Vehicles)

Company vehicles are provided for business use and must be maintained in good working order. Employees are responsible for keeping company vehicles clean and tidy, both inside and out.

Regular maintenance and servicing schedules will be managed by {{department_name}} or {{designated_person}}. Employees are to report any maintenance requirements, damages, or incidents to {{manager_name}} immediately.

Fuel cards, if provided, are for company vehicle use only. Misuse of fuel cards will result in disciplinary action.

Accident Procedures

In the event of an accident involving a company vehicle or personal vehicle while on company business, the driver must immediately:

1. Ensure the safety of all individuals involved and assist anyone injured.

2. Contact emergency services (police and ambulance) if necessary.

3. Exchange information with all parties involved (name, contact details, insurance information, vehicle registration).

4. Do not admit fault or liability.

5. Notify {{manager_name}} or the designated point of contact at {{phone_number_accidents}} or {{email_accidents}} as soon as safely possible, and complete an incident report form within {{number_of_hours}} hours of the incident.

6. Cooperate fully with any investigation conducted by {{company_name}} or law enforcement.

Prohibited Conduct

The following actions are strictly prohibited while operating a vehicle for company business:

- Driving under the influence of alcohol or non-prescribed drugs.

- Using a mobile phone or other handheld devices for talking, texting, or browsing, unless using a hands-free device.

- Unauthorized passengers in company vehicles.

- Reckless driving, speeding, or violating any traffic laws.

- Transporting unauthorized or illegal goods.

- Smoking in company vehicles.

Consequences of Non-Compliance

Failure to adhere to this Company Driver Policy may result in disciplinary action, up to and including termination of employment, in accordance with {{company_name}}'s disciplinary policy. Serious breaches may also lead to legal prosecution.

Employees may also be held financially responsible for damages or fines incurred due to negligence or deliberate violation of this policy.

Policy Review

This policy will be reviewed periodically, at least every {{number_of_months}} months, by {{department_name}} to ensure its continued relevance, effectiveness, and compliance with current legislation. Employees will be notified of any significant changes.

Acknowledgement

I, {{employee_name}}, acknowledge that I have read, understood, and agree to abide by the terms and conditions outlined in the Company Driver Policy of {{company_name}}. I understand that adherence to this policy is a condition of my employment when operating a vehicle for company business.

Employee Name: _________________________

Employee Signature: _______________________

Date: {{date}}