Sick Leave Policy

Document Control

Purpose & Scope

Provide a fair and consistent framework for managing employee sickness absence and supporting return to work.

Entitlements

Notification

1. Notify line manager by phone before {{notify_time}} on the first day of absence.
2. Daily updates required unless a longer period is agreed.
3. Self-certify days 1–7; submit Fit Note from day 8.
4. Return-to-work interview on first day back.

Long-Term Absence

• Welfare meeting after {{lt_threshold}} weeks
• Occupational Health referral with consent
• Reasonable adjustments considered
• Phased return plan where appropriate
• Capability process only after support exhausted

Pattern Triggers

Bradford Factor {{bradford_amber}} = informal review; {{bradford_red}} = formal review. Triggers are conversations, not automatic sanctions.

Roles & Responsibilities

Review Workflow

Notes

Use this space to capture additional context, attachments referenced, or any deviations from standard process. All notes form part of the official record.

Governing Law & Jurisdiction

This document is governed by the laws of {{jurisdiction}} and any disputes will be resolved in the competent courts of that jurisdiction. Where local statute or collective agreement provides more favourable terms to the employee, those terms prevail.

Confidentiality & Data Protection

All personal data captured under this document is processed in accordance with {{company_name}}'s Data Protection & Privacy Policy and applicable data-protection legislation (including GDPR/UK GDPR where relevant). Records are retained for {{retention_period}} and accessed only on a need-to-know basis.

Signatures