Conditional Payment for Goods Reserving Rights

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date

{{date}}

To:

{{seller_company_name}}

{{seller_company_address}}

Subject: Conditional Payment for Goods - Invoice No. {{invoice_number}}

Dear {{seller_contact_person}},

This letter serves to confirm our payment in the amount of {{currency}} {{amount}} ({{amount_in_words}}) for goods received under Invoice No. {{invoice_number}}, dated {{invoice_date}}.

Conditions of Payment

Please be advised that this payment is made conditionally, subject to the following reservations and rights:

1. **Right of Inspection:** This payment does not constitute acceptance of the goods. We reserve the right to a full inspection of the goods supplied, specifically {{goods_description}}, for proper quantity, quality, and conformity with the specifications outlined in our Purchase Order No. {{purchase_order_number}} dated {{purchase_order_date}}.

2. **Right to Reject:** Should any discrepancies, defects, or non-conformities be found upon inspection, we reserve the right to reject the non-conforming goods, demand rectification, replacement, or a refund for the affected portion of the order.

3. **Claim for Damages:** We also reserve the right to claim any damages, losses, or expenses incurred as a direct result of any non-conforming goods or services.

4. **No Waiver of Rights:** This conditional payment does not waive any of our rights under the aforementioned Purchase Order, any applicable warranty, or any statutory or common law rights we may have.

Payment Status

The full and unconditional acceptance of this payment by {{seller_company_name}} will occur only upon our written confirmation that the goods have been inspected and found to be in full compliance with the agreed terms and specifications. Until such time, this payment is held subject to our reserved rights.

Remedial Actions

In the event of any issues identified during inspection, we will notify you promptly and anticipate your full cooperation in resolving the matter in accordance with our contractual agreement. This may include, but is not limited to, the return of goods, replacement, or credit note issuance.

Contact Person

For any queries regarding this conditional payment or the inspection process, please contact {{contact_person_name}} at {{contact_person_phone}} or {{contact_person_email}}.

Sincerely,

{{sender_name}}

{{sender_title}}

{{company_name}}

Signature Block

_______________________

Signature of Authorized Representative

Date:__________________