Demand Letter

Company Letterhead

{{company_name}}

{{company_address}}

Tel: {{phone}} | Email: {{email}} | Web: {{website}}

Date

{{date}}

Debtor Information

{{debtor_name}}

{{debtor_address}}

Attention: {{debtor_contact_person}}

Subject: Demand for Payment - Outstanding Amount of {{currency}} {{amount}}

Ref: {{invoice_number}}

Body of Letter

Dear {{debtor_contact_person}}/Sir/Madam,

This letter serves as a formal demand for payment concerning the outstanding amount of {{currency}} {{amount}} ({{amount_in_words}}). This amount relates to the goods/services provided as per invoice number {{invoice_number}} dated {{invoice_date}}.

Our records indicate that this payment is severely overdue. We have previously attempted to resolve this matter through {{previous_communication_method, e.g., phone calls, emails}} on {{dates_of_previous_communication}}.

Please be advised that immediate payment of the full outstanding balance is required within {{number_of_days}} days from the date of this letter.

Consequences of Non-Payment

Failure to make full payment within the stipulated {{number_of_days}} days will leave us with no option but to pursue further action to recover the debt. This may include, but is not limited to, referring the matter to a debt collection agency, initiating legal proceedings without further notice, and reporting the debt to relevant credit bureaus.

Please note that any legal or collection costs incurred will be added to the outstanding amount and will be your responsibility.

We strongly urge you to take this matter seriously and make arrangements for immediate payment to avoid further complications.

Payment Instructions

Payment can be made via {{payment_methods, e.g., bank transfer, direct deposit}} to the following account:

Bank Name: {{bank_name}}

Account Name: {{account_name}}

Account Number: {{account_number}}

Branch Code: {{branch_code}}

SWIFT/BIC Code: {{swift_bic_code}} (for international payments)

Please use {{invoice_number}} as a reference when making payment.

Contact Information

Should you wish to discuss this matter or dispute the outstanding amount, please contact {{your_name}} at {{your_phone_number}} or {{your_email_address}} within {{number_of_days_to_contact}} days of the date of this letter. Any communication regarding this debt must be made in writing.

Closing

We look forward to receiving your prompt payment and resolving this matter amicably.

Signature

Sincerely,

{{your_name}}

{{your_title}}

{{company_name}}