Final Demand for Payment_Letter

Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date and Reference

{{date}}

Our Ref: {{reference_number}}

Your Ref: {{debtor_reference_number}}

Debtor Information

{{debtor_company_name}}

{{debtor_address}}

Subject: FINAL DEMAND FOR PAYMENT - OVERDUE ACCOUNT

Dear Sir/Madam or {{contact_person_name}},

Demand for Payment

This letter serves as a final demand for payment regarding your outstanding account with {{company_name}}.

Our records indicate that the amount of {{currency}} {{total_amount_due}} ({{total_amount_due_words}} only) is overdue. This amount comprises the following:

- Invoice Number: {{invoice_number_1}}, Date: {{invoice_date_1}}, Amount: {{currency}} {{invoice_amount_1}}

- Invoice Number: {{invoice_number_2}}, Date: {{invoice_date_2}}, Amount: {{currency}} {{invoice_amount_2}}

Please refer to the attached {{number_of_invoices}} invoice(s) and statement of account for your records.

Previous Communications

Despite our previous communications on {{date_of_previous_communication_1}}, {{date_of_previous_communication_2}} (and others), the payment remains outstanding.

Payment Deadline and Consequences

We require full payment of {{currency}} {{total_amount_due}} within {{number_of_days}} ({{number_of_days_words}}) days from the date of this letter. This payment must be received by {{final_payment_due_date}}.

Failure to receive the full outstanding amount by the aforementioned date will leave us with no alternative but to initiate legal proceedings for the recovery of the debt, without further notice to you. This may result in additional costs, including legal fees and interest, which will be added to your outstanding balance.

Furthermore, we reserve the right to report this overdue account to relevant credit bureaus, which may negatively impact your credit rating.

Payment Options

Payment can be made via:

- Bank Transfer: Account Name: {{company_name}}, Bank: {{bank_name}}, Account Number: {{bank_account_number}}, Branch Code: {{branch_code}} (Please use {{invoice_number_reference}} as a reference).

- Cheque: Made payable to {{company_name}} and mailed to {{company_address}}.

- Online Payment: Via our website at {{online_payment_link}}.

Contact Information

Should you have any queries or require clarification, please do not hesitate to contact {{contact_person}} at {{phone_number_for_queries}} or {{email_for_queries}}.

Conclusion

We sincerely hope that this matter can be resolved amicably and without the need for further action. We look forward to your prompt payment.

Sincerely,

{{your_name}}

{{your_title}}

{{company_name}}