Notice for Return of Goods

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date and Reference

Date: {{date}}

Our Ref: {{our_reference_number}}

Your Ref: {{your_reference_number}}

Recipient Information

Recipient Name: {{recipient_name}}

Recipient Company: {{recipient_company}}

Recipient Address: {{recipient_address}}

Subject

NOTICE FOR RETURN OF GOODS – Order/Invoice Number: {{order_invoice_number}}

Body of Notice

Dear {{recipient_name}},

This letter serves as a formal notice requesting the return of goods supplied to you under Order/Invoice Number {{order_invoice_number}} dated {{order_invoice_date}}.

The goods to be returned are as follows:

- Product Name/Description: {{product_1_description}}, Quantity: {{product_1_quantity}}, Reason for Return: {{product_1_reason}}

- Product Name/Description: {{product_2_description}}, Quantity: {{product_2_quantity}}, Reason for Return: {{product_2_reason}}

Please refer to the attached detailed list for all relevant items. The reason for this request is: {{overall_reason_for_return}}.

We kindly request that these goods be returned to us by {{return_by_date}}.

Please package the goods securely to prevent any damage during transit. The return shipping costs will be borne by {{shipping_cost_party}}.

Instructions for return shipment: {{return_shipment_instructions}}.

Upon receipt and inspection of the returned goods, we will {{action_upon_return_receipt}}.

Contact Information

Should you have any queries regarding this notice or the return process, please do not hesitate to contact {{contact_person_name}} at {{contact_person_phone}} or {{contact_person_email}}.

Acknowledgement of Receipt (Optional)

Please sign and return the attached copy of this letter to acknowledge your receipt of this notice and your understanding of the return request within {{acknowledgement_days}} days.

Closing

Sincerely,

Signature Block

_____________________________

{{sender_name}}

{{sender_title}}

{{company_name}}