Notice to Suspend Deliveries and Request for Release

{{company_name}}

{{company_address}}

{{phone}}

{{email}}

{{website}}

DATE:

{{date}}

TO:

{{supplier_company_name}}

{{supplier_address}}

Attention: {{supplier_contact_person}}

SUBJECT: NOTICE OF SUSPENSION OF DELIVERIES AND REQUEST FOR RELEASE

Dear {{supplier_contact_person}},

This letter serves as formal notification that {{company_name}} is immediately suspending all further deliveries of goods/services under Purchase Order/Contract Number(s) {{purchase_order_numbers}}.

This decision has been made due to {{reason_for_suspension}}.

We request that you cease all production, procurement, and delivery activities related to the aforementioned purchase order(s) with immediate effect, and take all necessary steps to mitigate any further costs or liabilities.

REQUEST FOR RELEASE

We further request your formal acknowledgment and agreement to release {{company_name}} from any and all further obligations, liabilities, or commitments pertaining to the suspended deliveries, effective from the date of this notice. This includes, but is not limited to, future payments for goods or services not yet delivered or commenced, and any penalties or fees associated with the termination of these specific deliveries.

We are prepared to settle any outstanding amounts for goods or services that have been duly delivered and accepted by {{company_name}} prior to the date of this notice. Please provide a final statement of account detailing any such amounts due, as well as a summary of any unrecoverable costs directly incurred by you as a result of this suspension. We expect these costs to be reasonable and verifiable.

NEXT STEPS AND SETTLEMENT

We propose a meeting or teleconference to discuss the implications of this suspension and to finalise the terms of our mutual release. Please contact {{company_contact_person}} at {{company_contact_phone}} or {{company_contact_email}} to schedule this discussion.

We aim to resolve this matter amicably and efficiently, ensuring minimal disruption and fair treatment for both parties.

We anticipate your prompt cooperation in this matter and await your written confirmation of your agreement to the suspension of deliveries and the requested release.

Sincerely,

{{signature}}

{{your_name}}

{{your_title}}

{{company_name}}