Refund for Returned Merchandise

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date of Issuance

Date: {{date}}

Recipient Information

Customer Name: {{customer_name}}

Customer Address: {{customer_address}}

Email: {{customer_email}}

Phone: {{customer_phone}}

Original Order Details

Original Order Number: {{original_order_number}}

Original Order Date: {{original_order_date}}

Invoice Number: {{invoice_number}}

Merchandise Returned

We confirm the receipt of the following merchandise returned on {{return_date}}:

Item Description: {{item_description_1}}, Quantity: {{quantity_1}}, Unit Price: {{unit_price_1}}, Subtotal: {{subtotal_1}}

Item Description: {{item_description_2}}, Quantity: {{quantity_2}}, Unit Price: {{unit_price_2}}, Subtotal: {{subtotal_2}}

Reason for Return: {{reason_for_return}}

Refund Details

Total Refund Amount: {{total_refund_amount}}

Refund Method: {{refund_method}} (e.g., bank transfer, credit card reversal, store credit)

Expected Refund Processing Date: {{expected_processing_date}}

Transaction/Reference Number for Refund: {{refund_transaction_reference}}

Terms and Conditions

This refund is issued in accordance with our return policy, available at {{return_policy_url}} or upon request.

Please allow {{number_of_days}} business days for the refund to reflect in your account, depending on your bank or payment provider.

For any queries regarding this refund, please contact us at {{customer_service_contact_number}} or {{customer_service_email_address}}.

Customer Service Contact

Should you have any questions or require further assistance, please do not hesitate to contact our customer service department.

Phone: {{customer_service_phone}}

Email: {{customer_service_email}}

Acknowledgement and Signature

Sincerely,

{{company_name}}

___________________________

Authorized Signature

{{authorized_signer_name}}

{{authorized_signer_title}}