Request for Refund of Duplicate Payment

Letterhead

{{company_name}}

{{company_address}}

Phone: {{company_phone}}

Email: {{company_email}}

Website: {{company_website}}

Date

{{date}}

Recipient Information

{{vendor_name}}

{{vendor_address}}

Subject: Request for Refund - Duplicate Payment

Dear {{contact_person_name}} or Accounts Department,

Body of Request

This letter serves as a formal request for a refund regarding a duplicate payment made to your company. On {{date_of_first_payment}}, we made a payment of {{amount_first_payment}} for Invoice Number {{invoice_number}}.

Subsequently, an erroneous duplicate payment of {{amount_duplicate_payment}} was processed on {{date_of_duplicate_payment}} for the same Invoice Number {{invoice_number}}. This resulted in an overpayment totaling {{total_overpayment_amount}}.

Our accounting records ({{proof_of_payment_reference}}) confirm both transactions. We have attached copies of the payment confirmations/proof of payment for your reference.

We kindly request that you process a refund of {{amount_duplicate_payment}} to our account. Please process this refund as soon as possible to avoid further discrepancies.

Payment Details for Refund

Please remit the refund to the following bank account:

Bank Name: {{our_bank_name}}

Account Name: {{our_account_name}}

Account Number: {{our_account_number}}

Branch Code: {{our_branch_code}}

SWIFT/BIC Code (if international): {{our_swift_bic_code}}

Contact Information

Should you require any further information or clarification, please do not hesitate to contact {{our_name}} at {{our_phone_number}} or {{our_email_address}}.

Closing

Thank you for your prompt attention to this matter.

Signature Block

Sincerely,

{{your_name}}

{{your_title}}

{{company_name}}