Response to Invoice Received after Payment

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date and Reference

{{date}}

Our Ref: {{our_reference_number}}

Your Ref: {{your_invoice_number}}

Recipient's Information

{{vendor_name}}

{{vendor_address}}

Subject

Subject: Response to Invoice Received After Payment – Invoice No. {{invoice_number}}

Salutation

Dear {{contact_person_name}},

Body of Letter

This letter is in response to your invoice, bearing invoice number {{invoice_number}}, dated {{invoice_date}}, for the amount of {{currency_symbol}}{{invoice_amount}} concerning {{description_of_goods_services}}.

We wish to inform you that payment for the aforementioned goods/services was already remitted on {{payment_date}} via {{payment_method}} (e.g., bank transfer, cheque no. {{cheque_number}}). The payment was for the full amount of {{currency_symbol}}{{payment_amount}}.

We kindly request that you update your records to reflect this payment and ensure that no further action is taken on this invoice. We have attached a copy of the payment confirmation/remittance advice for your easy reference. (Please see Attachment A).

Should there be any discrepancy or if you require further information, please do not hesitate to contact our accounts department at {{accounts_department_phone_number}} or {{accounts_department_email_address}}.

Closing

Thank you for your attention to this matter.

Signature

Sincerely,

{{sender_name}}

{{sender_title}}

{{company_name}}