Settlement of Disputed Amount_Buyer

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date and Reference

{{date}}

Our Ref: {{buyer_reference_number}}

Your Ref: {{supplier_reference_number}}

Recipient Details

{{supplier_company_name}}

{{supplier_address}}

Attention: {{supplier_contact_person}}

Subject: Proposal for Settlement of Disputed Amount (Invoice No. {{invoice_number}})

Dear {{supplier_contact_person}},

Background to Dispute

We refer to your invoice number {{invoice_number}} dated {{invoice_date}} for the amount of {{original_invoice_amount}} concerning {{description_of_goods_or_services}}. As previously communicated on {{date_of_prior_communication}}, we dispute a portion of this invoice due to {{reason_for_dispute_e.g._goods_not_as_ordered,_services_incomplete,_pricing_discrepancy,_quality_issues}}.

Settlement Proposal

To reach an amicable resolution and avoid further unnecessary delays or disputes, we hereby propose a full and final settlement of the outstanding amount. We propose to pay the sum of {{settlement_amount}} ({{settlement_amount_in_words}}) in satisfaction of all claims arising from invoice number {{invoice_number}}. This proposed amount represents {{basis_for_settlement_e.g._a_discount_of_X%,_payment_for_undisputed_portion,_etc.}}.

Conditions of Settlement

This offer of settlement is made without prejudice and is conditional upon the following:

1. Upon receipt of the settlement amount, you agree to immediately issue a written confirmation acknowledging full and final settlement of invoice number {{invoice_number}} and releasing us from any further obligations pertaining to this invoice.

2. This settlement proposal must be accepted in writing by {{settlement_offer_expiry_date}}.

Payment Terms of Settlement

Should this proposal be accepted, payment of the settlement amount will be made within {{number_of_days}} days of our receipt of your written acceptance and confirmation of full and final settlement. Payment will be made via {{payment_method_e.g._EFT,_bank_transfer}} to your nominated bank account.

Conclusion

We believe this proposal offers a fair and expeditious resolution to the disputed matter. We look forward to your prompt and positive response.

Sincerely,

Signature Block

_________________________

{{your_name}}

{{your_title}}

{{company_name}}