Settlement Offer on Disputed Account

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date and Reference

Date: {{date}}

Our Reference: {{our_reference_number}}

Your Reference (if applicable): {{your_reference_number}}

Recipient Details

{{debtor_name}}

{{debtor_address}}

Subject: Settlement Offer on Disputed Account - Account No. {{account_number}}

Dear {{debtor_name}},

This letter serves as a formal offer to settle the outstanding balance on your account, numbered {{account_number}}, which currently reflects a total amount due of {{currency}} {{total_amount_due}}. We understand there has been a dispute regarding this amount, and we are committed to finding an amicable resolution.

Settlement Offer

Without admission of liability and purely in the interest of reaching a prompt and final resolution, we are prepared to accept a reduced sum of {{currency}} {{settlement_amount}} as full and final settlement of the aforementioned disputed account. This settlement offer represents a discount of {{currency}} {{discount_amount}} from the total outstanding balance.

Terms of Settlement

This offer is conditional upon the following terms:

1. Payment of the full settlement amount of {{currency}} {{settlement_amount}} must be received by us no later than {{settlement_due_date}}.

2. Payment can be made via {{payment_methods}} (e.g., bank transfer to Account Name: {{bank_account_name}}, Account Number: {{bank_account_number}}, Bank: {{bank_name}}, Branch Code: {{branch_code}}, or through our online payment portal at {{payment_portal_link}}).

3. Upon receipt of the full settlement amount, we will consider your account fully settled, and no further action will be taken to recover the original disputed amount.

4. This offer is valid until {{offer_expiry_date}}. If payment is not received by this date, this offer will automatically lapse, and we reserve all our rights to pursue the full outstanding balance of {{currency}} {{total_amount_due}}.

Acknowledgement and Acceptance

To accept this settlement offer, please sign and return a copy of this letter to us by {{acceptance_due_date}}, along with the full settlement amount by {{settlement_due_date}}. By signing below, you acknowledge and agree to the terms and conditions outlined in this offer.

Contact Information

Should you have any queries or require further clarification regarding this offer, please do not hesitate to contact {{contact_person_name}} at {{contact_person_phone}} or {{contact_person_email}}.

Conclusion

We believe this offer provides a fair and reasonable solution to resolve this matter efficiently. We look forward to your prompt response and the successful resolution of this account.

Sincerely,

_____________________________

{{authorized_signer_name}}

{{authorized_signer_title}}

For and on behalf of {{company_name}}

Date: _______________

Accepted and Agreed:

_____________________________

{{debtor_name}}

Date: _______________