Transmittal for Collection

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{company_phone}}

Email: {{company_email}}

Website: {{company_website}}

Date and Reference

Date: {{date}}

Our Reference: {{our_reference_number}}

Your Reference: {{your_reference_number}}

Recipient Information

To: {{collection_agency_name}}

Address: {{collection_agency_address}}

Contact Person: {{contact_person_name}}

Email: {{contact_person_email}}

Subject

TRANSMITTAL FOR COLLECTION - OVERDUE ACCOUNT(S) OF {{debtor_name}}

Introduction

Dear {{contact_person_name}},

We hereby formally transmit the attached overdue account(s) for collection. We request your immediate attention and professional assistance in recovering the outstanding amounts as detailed below.

Account Details for Collection

Debtor Name: {{debtor_name}}

Debtor Address: {{debtor_address}}

Debtor Contact: {{debtor_phone}} / {{debtor_email}}

Account Number(s): {{account_numbers}}

Total Outstanding Amount: {{currency}} {{total_amount_outstanding}}

Original Invoice Date(s): {{original_invoice_dates}}

Services/Goods Provided: {{description_of_services_goods}}

Age of Debt: {{age_of_debt}}

Supporting Documentation

Attached please find the following supporting documents relative to this/these account(s):

1. {{list_of_attachments_1}} (e.g., Original Invoice(s))

2. {{list_of_attachments_2}} (e.g., Statements of Account)

3. {{list_of_attachments_3}} (e.g., Correspondence Records)

4. {{list_of_attachments_4}} (e.g., Signed Agreements/Contracts)

We confirm that these documents are true and accurate representations of our records pertaining to this debt.

Instructions and Terms

We authorise you to proceed with the collection of the aforementioned debt in accordance with applicable laws and your standard terms of engagement, which we confirm having reviewed and accepted. Please note the following specific instructions:

1. {{specific_instruction_1}} (e.g., Prioritise negotiation over legal action)

2. {{specific_instruction_2}} (e.g., Notify us immediately of any payment received or proposed settlement)

3. {{specific_instruction_3}} (e.g., Provide fortnightly / monthly status reports)

Your agreed commission/fee structure is {{commission_structure}}.

Declaration

We declare that the information provided herein is accurate to the best of our knowledge and belief.

Signature Block

Sincerely,

_____________________________

{{your_name}}

{{your_title}}

{{company_name}}