Transmittal of Account to Collection Agency

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

Transmittal of Account to Collection Agency

Transmittal of Account to Collection Agency

RE: Transmittal of Overdue Account – {{account_number}}

Dear Sir/Madam,

This letter serves as a formal transmittal of the following overdue account to your agency for collection.

We have made repeated attempts to recover this outstanding debt, but to no avail. We are now entrusting this matter to your professional services.

Account Holder Details

Account Name: {{customer_name}}

Account Address: {{customer_address}}

Contact Number: {{customer_phone}}

Email Address: {{customer_email}}

Account Number: {{account_number}}

ID/Registration Number: {{customer_id_number}}

Debt Details

Original Invoice Date: {{invoice_date}}

Original Invoice Number: {{invoice_number}}

Original Amount Due: {{original_amount}}

Outstanding Balance: {{outstanding_balance}}

Date Account Became Overdue: {{overdue_date}}

Interest/Penalties Accrued (if applicable): {{interest_penalties}}

Total Amount Transmitted: {{total_amount_transmitted}}

Supporting Documentation

Attached please find copies of the following documents to assist with your collection efforts:

- Original Invoice(s) Nos: {{invoice_numbers_list}}

- Statements of Account: {{statement_dates}}

- Records of communication with the debtor (e.g., demand letters, emails, call logs): {{communication_records_summary}}

- Any relevant contracts or agreements: {{contract_details}}

Collection Instructions

We authorize your agency to take all necessary and legal steps to recover the outstanding balance. Please keep us informed of your progress regularly.

Our preferred method of communication is via: {{preferred_communication_method}}

Please remit collected funds to: {{company_bank_details}}

Commission/Fee Structure

As per our agreement dated {{agreement_date}}, your commission/fees for successful collection will be {{commission_percentage}}% of the recovered amount, or as otherwise stipulated in our service agreement dated {{service_agreement_date}}.

Declaration

We hereby declare that all information provided in this transmittal is accurate and true to the best of our knowledge. We grant {{collection_agency_name}} the authority to act on our behalf in the collection of the aforementioned debt.