I Must Reschedule our Meeting

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date

{{date}}

Recipient Information

{{recipient_name}}

{{recipient_title}}

{{recipient_department}}

Subject

Subject: Request to Reschedule Meeting - {{original_meeting_subject}}

Salutation

Dear {{recipient_name}},

Body of Letter - Original Meeting Details

I am writing to you regarding our scheduled meeting on {{original_meeting_date}} at {{original_meeting_time}} concerning {{original_meeting_subject}}.

Body of Letter - Reason for Rescheduling

Due to {{reason_for_rescheduling}}, I regret to inform you that I will be unable to attend the meeting at the previously agreed time. I sincerely apologise for any inconvenience this may cause.

Body of Letter - Proposed New Times

I would like to propose rescheduling our meeting. I am available on the following dates and times:

- {{proposed_date_1}} at {{proposed_time_1}}

- {{proposed_date_2}} at {{proposed_time_2}}

- {{proposed_date_3}} at {{proposed_time_3}}

Please let me know which of these times works best for you, or if you would prefer to suggest an alternative.

Closing

Thank you for your understanding and flexibility.

I look forward to hearing from you soon.

Complimentary Close

Sincerely,

Signature Block

{{employee_name}}

{{employee_title}}

{{employee_department}}