Apology Regarding Inability to Submit Tender

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date and Addressee

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The Procurement Manager

{{addressee_organisation_name}}

{{addressee_organisation_address}}

Subject

SUBJECT: APOLOGY REGARDING INABILITY TO SUBMIT TENDER FOR {{tender_reference_number}} - {{tender_title}}

Salutation

Dear {{procurement_manager_name}} / Sir/Madam,

Body of Apology

We are writing to formally apologise for our inability to submit a tender in response to the Invitation to Tender (ITT) for {{tender_title}} (Reference: {{tender_reference_number}}), which had a submission deadline of {{submission_deadline_date}}.

Kindly accept this letter as notification that we will unfortunately not be able to participate in this particular tender process.

The primary reason for our non-submission is {{reason_for_non_submission}}. This unforeseen circumstance has made it impossible for us to compile and submit a comprehensive and competitive tender by the specified deadline.

We deeply regret any inconvenience our non-participation may cause and assure you of our continued interest in future opportunities with {{addressee_organisation_name}}.

Expression of Continued Interest

Despite our absence from this specific tender, we remain keen to collaborate with {{addressee_organisation_name}} on future projects that align with our capabilities. We value our professional relationship and hope this does not negatively impact our standing.

We would appreciate it if you would keep us in mind for similar opportunities in the future.

Closing

Thank you for your understanding in this matter.

Yours Faithfully

Yours faithfully,

Signature Block

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{{signatory_name}}

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{{company_name}}