Purchase Order Letter

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

Purchase Order Letter

Purchase Order Letter

PURCHASE ORDER NO: {{po_number}}

SUPPLIER DETAILS

Supplier Name: {{supplier_name}}

Supplier Address: {{supplier_address}}

Contact Person: {{supplier_contact_person}}

Phone: {{supplier_phone}}

Email: {{supplier_email}}

ORDER DETAILS

Purchase Order Date: {{po_date}}

Required Delivery Date: {{delivery_date}}

Delivery Address: {{delivery_address}}

Payment Terms: {{payment_terms}}

ITEMS/SERVICES BEING ORDERED

Please supply the following items/services:

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Description: {{item_description_1}} | Quantity: {{quantity_1}} | Unit Price: {{unit_price_1}} | Total: {{total_1}}

Description: {{item_description_2}} | Quantity: {{quantity_2}} | Unit Price: {{unit_price_2}} | Total: {{total_2}}

Description: {{item_description_3}} | Quantity: {{quantity_3}} | Unit Price: {{unit_price_3}} | Total: {{total_3}}

Subtotal: {{subtotal}}

VAT ({{vat_rate}}%): {{vat_amount}}

Shipping/Handling: {{shipping_cost}}

GRAND TOTAL: {{grand_total}}

TERMS AND CONDITIONS

1. Acceptance: This Purchase Order constitutes an offer by {{company_name}} to purchase the goods/services described herein, subject to the terms and conditions set forth. Acceptance of this Purchase Order is limited to its terms. Any additional or different terms proposed by the Supplier are hereby rejected unless expressly agreed to in writing by {{company_name}}.

2. Price: The prices stated on this Purchase Order are firm and not subject to change without written agreement from {{company_name}}.

3. Delivery: Delivery shall be made as specified on this Purchase Order. Time is of the essence. Delays in delivery must be communicated immediately to {{company_name}}.

4. Payment: Payment will be made according to the payment terms specified, following receipt of a correct invoice and satisfactory delivery of goods/services.

5. Inspection and Rejection: All goods/services are subject to inspection and testing by {{company_name}} at any time or place. Non-conforming goods/services may be rejected and returned at the Supplier’s expense.

6. Warranties: The Supplier warrants that all goods/services supplied will be free from defects in material and workmanship, will conform to all specifications, and will be fit for the purpose for which they are intended.

7. Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of the jurisdiction applicable to the buyer's place of business in Southern Africa.

CONTACT INFORMATION

For all queries regarding this Purchase Order, please contact:

Contact Person: {{buyer_contact_person}}

Phone: {{buyer_phone}}

Email: {{buyer_email}}

AUTHORISATION

This Purchase Order is officially authorised by: