Checklist Vendor and Supplier File

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

Checklist Vendor and Supplier File

Checklist Vendor and Supplier File

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Vendor/Supplier Information

Vendor/Supplier Name: {{vendor_supplier_name}}

Contact Person: {{contact_person}}

Contact Number: {{contact_number}}

Email Address: {{vendor_email_address}}

Physical Address: {{vendor_physical_address}}

Tax Registration Number: {{tax_registration_number}}

Company Registration Number (if applicable): {{company_registration_number}}

Legal & Compliance Documentation

Business Registration Certificate: [ ] Attained [ ] Not Applicable

Tax Clearance Certificate: [ ] Attained [ ] Not Applicable

B-BBEE Certificate/Sworn Affidavit (South Africa specific): [ ] Attained [ ] Not Applicable

Valid Operating License/Permit (if applicable): [ ] Attained [ ] Not Applicable

Signed Non-Disclosure Agreement (NDA) (if applicable): [ ] Attained [ ] Not Applicable

Any other relevant regulatory permits: {{other_permits_details}}

Financial Information & Banking Details

Official Bank Letter/Statement confirming account details: [ ] Attained

Bank Name: {{bank_name}}

Account Holder Name: {{account_holder_name}}

Account Number: {{account_number}}

Branch Code: {{branch_code}}

SWIFT/BIC Code (for international vendors): {{swift_bic_code}}

Invoice payment terms agreed: {{payment_terms}}

Credit Application Form (if applicable): [ ] Completed

Service/Product Specific Documentation

Service Level Agreement (SLA) (if applicable): [ ] Signed

Quotation/Pricing Agreement: [ ] Received and Approved

Product Specifications/Details: [ ] Received

Quality Assurance Certificates (if applicable): [ ] Attained

References & Due Diligence

Vendor/Supplier References (minimum 2): [ ] Checked

Reference 1 Contact: {{reference_1_contact_details}}

Reference 2 Contact: {{reference_2_contact_details}}

Due Diligence Report (if required): [ ] Completed

Conflict of Interest Declaration (if required): [ ] Signed

Internal Approvals

Departmental Head Approval: [ ] Approved by {{department_head_name}} on {{approval_date}}

Procurement Manager Approval: [ ] Approved by {{procurement_manager_name}} on {{approval_date}}

Finance Department Approval: [ ] Approved by {{finance_manager_name}} on {{approval_date}}

Checklist Completion & Authorization

Checklist Completed By: {{checker_name}}

Date of Completion: {{completion_date}}

Checked By (Supervisor/Manager): {{supervisor_name}}

Supervisor/Manager Signature: _________________________

Date: {{supervisor_signature_date}}

Signature Block

_________________________

{{authorised_signatory_name}}

{{authorised_signatory_title}}