{{company_name}}
{{company_address}}
Phone: {{phone}} | Email: {{email}} | Web: {{website}}
Candidate Information
| Field | Detail |
|---|---|
| Candidate Name | {{candidate_name}} |
| Position Applied For | {{position}} |
| Reference Name | {{reference_name}} |
| Reference Position | {{reference_position}} |
| Company | {{reference_company}} |
| Relationship | {{relationship}} |
Verification Questions
- Please confirm the candidate's employment dates and position held.
- What were their primary responsibilities?
- How would you rate their performance overall?
- How did they manage relationships with colleagues and clients?
- What were their key strengths and areas for development?
- Why did they leave your organisation?
- Would you re-employ this candidate? Please motivate.
Reference Rating
| Attribute | Poor | Average | Good | Excellent |
|---|---|---|---|---|
| Job knowledge | ||||
| Reliability | ||||
| Teamwork | ||||
| Communication | ||||
| Integrity | ||||
| Initiative |
Acknowledgement & Signatures
By signing below, both parties confirm they have read, understood, and agreed to the terms of this document.
Hiring Stage Overview
| Stage | Owner | Deliverable |
|---|---|---|
| Workforce planning | Hiring Manager | Approved requisition |
| Sourcing | Talent Acquisition | Diverse pipeline |
| Screening | Recruiter | Shortlist with notes |
| Interview | Panel | Scored evaluation |
| Offer | HR + Hiring Manager | Signed offer letter |
| Onboarding | HR Operations | Day-one readiness |
Pre-Employment Checklist
Fair Hiring Principles
- Evaluate candidates against documented competencies, not on inferred characteristics.
- Use a diverse panel and structured questions to minimize bias.
- Document the decision with cited evidence in the ATS.
- Provide timely, respectful feedback to unsuccessful candidates.
Data Protection & Records
Candidate data is processed on the legitimate basis of recruitment and retained per the published retention schedule. Unsuccessful candidate data is purged at the end of the retention window unless explicit consent has been provided for future opportunities.
Document Control
| Field | Value |
|---|---|
| Document Owner | Human Resources — {{company_name}} |
| Category | Hiring |
| Version | 1.0 |
| Effective Date | {{date}} |
| Next Review | Annually from effective date |
| Approved By | {{manager_name}} |
| Classification | Internal — Confidential |
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