Travel Services Agreement

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

Travel Services Agreement

Travel Services Agreement

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

TRAVEL SERVICES AGREEMENT

This Travel Services Agreement ('Agreement') is made and entered into as of {{effective_date}} ('Effective Date') by and between:

{{company_name}}, a company duly incorporated under the laws of {{country_of_incorporation}}, with its principal place of business at {{company_address}} (hereinafter referred to as 'Client');

AND

{{travel_agency_name}}, a company duly incorporated under the laws of {{travel_agency_country_of_incorporation}}, with its principal place of business at {{travel_agency_address}} (hereinafter referred to as 'Provider').

Collectively referred to as 'Parties' and individually as 'Party'.

1. SERVICES

The Provider shall furnish comprehensive travel services to the Client, which include, but are not limited to, the following:

a. Airfare bookings (domestic and international) for {{traveler_names}} or as otherwise instructed by the Client.

b. Accommodation bookings (hotels, guesthouses, etc.) as per Client’s requirements.

c. Ground transportation arrangements (car rentals, transfers, etc.).

d. Visa and immigration assistance, including advice and application support.

e. Travel insurance procurement.

f. 24/7 emergency support for travelers.

g. Itinerary planning and management.

h. Reporting on travel expenditure and activity upon request.

2. TERM OF AGREEMENT

This Agreement shall commence on the Effective Date and shall continue for an initial period of {{initial_term_months}} months, expiring on {{expiration_date}}, unless terminated earlier in accordance with the provisions herein. Thereafter, it shall automatically renew for successive periods of {{renewal_term_months}} months unless either Party provides written notice of non-renewal at least {{notice_period_days}} days prior to the end of the then-current term.

3. FEES AND PAYMENT

The Client agrees to pay the Provider for the services rendered as per the fee schedule outlined in Schedule A, attached hereto and forming an integral part of this Agreement. All invoices will be submitted by the Provider on {{billing_frequency}} and are due and payable within {{payment_due_days}} days of the invoice date. Late payments may incur interest at a rate of {{late_payment_interest_rate}}% per annum. All fees are exclusive of VAT, which shall be added where applicable.

4. OBLIGATIONS OF THE PARTIES

4.1. Client’s Obligations:

a. Provide accurate and timely information required for travel bookings.

b. Designate a primary contact person for all travel-related communications.

c. Pay all undisputed invoices promptly.

4.2. Provider’s Obligations:

a. Render services with due care, skill, and diligence.

b. Source the most cost-effective and suitable travel options.

c. Maintain confidentiality of all Client information.

5. CANCELLATION AND AMENDMENTS

Any cancellations or amendments to travel bookings must be communicated to the Provider in writing. The Client shall bear any cancellation or amendment fees imposed by airlines, hotels, or other third-party suppliers, in addition to any administrative fees charged by the Provider as per the fee schedule.

6. CONFIDENTIALITY

Both Parties agree to keep confidential all non-public information received from the other Party during the term of this Agreement and for a period of {{confidentiality_period_years}} years thereafter. This obligation does not apply to information that is publicly available, independently developed, or required to be disclosed by law.

7. LIMITATION OF LIABILITY

The Provider shall not be liable for any loss, damage, injury, or delay resulting from acts or omissions of third-party suppliers (e.g., airlines, hotels, car rental companies), force majeure events, or any other circumstances beyond its reasonable control. The Provider’s total liability under this Agreement shall not exceed the total fees paid by the Client to the Provider in the {{liability_period_months}} months preceding the event giving rise to the claim.

8. GOVERNING LAW AND DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of {{governing_law_country}}. Any disputes arising out of or in connection with this Agreement shall first be resolved through good faith negotiations between the Parties. If a dispute cannot be resolved through negotiation within {{negotiation_period_days}} days, the Parties agree to submit to the exclusive jurisdiction of the courts of {{jurisdiction_city}}, {{jurisdiction_country}}.

9. ENTIRE AGREEMENT

This Agreement, including all attached schedules, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior discussions, negotiations, and agreements, whether oral or written.

SIGNATURES

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date.

FOR AND ON BEHALF OF {{company_name}}:

___________________________

Name: {{client_signatory_name}}

Title: {{client_signatory_title}}

Date: {{client_signature_date}}

FOR AND ON BEHALF OF {{travel_agency_name}}:

___________________________

Name: {{provider_signatory_name}}

Title: {{provider_signatory_title}}

Date: {{provider_signature_date}}