Property Move-In Move-Out Inspection Report

Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}}

Property Details

**Property Address:** {{property_address}}

**Unit/Apartment Number (if applicable):** {{unit_number}}

**Type of Property:** {{property_type}} (e.g., House, Apartment, Townhouse)

**Landlord/Agent Name:** {{landlord_agent_name}}

**Tenant Name(s):** {{tenant_names}}

Inspection Details

**Move-In Inspection Date:** {{move_in_date}}

**Move-Out Inspection Date:** {{move_out_date}}

**Inspector Name:** {{inspector_name}}

General Condition – Move-In

**Overall Cleanliness:** {{overall_cleanliness_move_in}}

**Walls (Paint, Damage):** {{walls_condition_move_in}}

**Floors (Type, Condition):** {{floors_condition_move_in}}

**Ceilings (Condition):** {{ceilings_condition_move_in}}

**Windows (Glass, Frames, Latches):** {{windows_condition_move_in}}

**Doors (Type, Condition, Locks):** {{doors_condition_move_in}}

**Lighting Fixtures (Working, Damage):** {{lighting_condition_move_in}}

**Electrical Outlets (Working, Damage):** {{electrical_outlets_condition_move_in}}

**Remarks/Observations (Move-In):** {{general_remarks_move_in}}

General Condition – Move-Out

**Overall Cleanliness:** {{overall_cleanliness_move_out}}

**Walls (Paint, Damage):** {{walls_condition_move_out}}

**Floors (Type, Condition):** {{floors_condition_move_out}}

**Ceilings (Condition):** {{ceilings_condition_move_out}}

**Windows (Glass, Frames, Latches):** {{windows_condition_move_out}}

**Doors (Type, Condition, Locks):** {{doors_condition_move_out}}

**Lighting Fixtures (Working, Damage):** {{lighting_condition_move_out}}

**Electrical Outlets (Working, Damage):** {{electrical_outlets_condition_move_out}}

**Remarks/Observations (Move-Out):** {{general_remarks_move_out}}

Detailed Room-by-Room Inspection

**Living Room:**

- Walls: {{living_room_walls}}

- Floors: {{living_room_floors}}

- Windows: {{living_room_windows}}

- Doors: {{living_room_doors}}

- Lighting: {{living_room_lighting}}

- Outlets: {{living_room_outlets}}

- Other (e.g., Fireplace, Built-in units): {{living_room_other}}

**Kitchen:**

- Walls: {{kitchen_walls}}

- Floors: {{kitchen_floors}}

- Windows: {{kitchen_windows}}

- Doors: {{kitchen_doors}}

- Countertops: {{kitchen_countertops}}

- Cabinets: {{kitchen_cabinets}}

- Sink & Taps: {{kitchen_sink}}

- Stove/Oven: {{kitchen_stove}}

- Refrigerator: {{kitchen_refrigerator}}

- Dishwasher: {{kitchen_dishwasher}}

- Lighting: {{kitchen_lighting}}

- Outlets: {{kitchen_outlets}}

- Other: {{kitchen_other}}

**Bathroom(s):** (For each bathroom, repeat the following)

- Walls: {{bathroomX_walls}}

- Floors: {{bathroomX_floors}}

- Toilet: {{bathroomX_toilet}}

- Basin & Taps: {{bathroomX_basin}}

- Shower/Bath: {{bathroomX_shower_bath}}

- Windows/Ventilation: {{bathroomX_windows_ventilation}}

- Lighting: {{bathroomX_lighting}}

- Outlets: {{bathroomX_outlets}}

- Other: {{bathroomX_other}}

**Bedroom(s):** (For each bedroom, repeat the following)

- Walls: {{bedroomX_walls}}

- Floors: {{bedroomX_floors}}

- Windows: {{bedroomX_windows}}

- Doors: {{bedroomX_doors}}

- Built-in Cupboards: {{bedroomX_cupboards}}

- Lighting: {{bedroomX_lighting}}

- Outlets: {{bedroomX_outlets}}

- Other: {{bedroomX_other}}

**Other Areas (e.g., Hallway, Patio, Garden, Garage):**

- {{other_area_description_1}}: {{other_area_condition_1}}

- {{other_area_description_2}}: {{other_area_condition_2}}

Damages and Rectifications

**Damages Identified at Move-Out:**

- Item: {{damage_item_1}} | Description: {{damage_description_1}} | Estimated Cost of Repair: {{damage_cost_1}}

- Item: {{damage_item_2}} | Description: {{damage_description_2}} | Estimated Cost of Repair: {{damage_cost_2}}

- *Add more as needed*

**Repairs/Cleaning Required (Tenant’s Expense based on lease agreement):**

- {{repair_item_1}}

- {{repair_item_2}}

**Security Deposit Allocation/Refund Details:** (Refer to Rental Housing Act (RHA))

- Total Deposit: {{total_deposit}}

- Deductions for Damages/Cleaning: {{deductions}}

- Refund Amount: {{refund_amount}}

Compliance and Legal Considerations (South Africa)

This inspection report serves as a record of the property's condition in accordance with the **Rental Housing Act (RHA)** to prevent disputes regarding the refund of the security deposit. Any deductions from the security deposit must be justified with evidence of damages beyond normal wear and tear and comply with RHA regulations.

**POPIA (Protection of Personal Information Act):** Personal information collected in this report is for the sole purpose of managing the lease agreement and rental property. It will be stored securely and not shared without consent, in compliance with POPIA.

**OHSA (Occupational Health and Safety Act):** While primarily for workplaces, certain aspects relating to the general safety of the property (e.g., secure fixtures, absence of hazardous materials) can be referenced to ensure a safe living environment.

Declaration and Signatures

We, the undersigned, acknowledge that we have jointly inspected the property and agree that this report accurately reflects its condition as of the dates specified.

**Landlord/Agent Signature:** _________________________ **Date:** {{landlord_agent_signature_date}}

**Printed Name:** {{landlord_agent_printed_name}}

**Tenant Signature:** _________________________ **Date:** {{tenant_signature_date}}

**Printed Name:** {{tenant_printed_name}}

**Tenant Signature:** _________________________ **Date:** {{tenant_signature_date_2}}

**Printed Name:** {{tenant_printed_name_2}}

**Witness Signature:** _________________________ **Date:** {{witness_signature_date}}

**Printed Name:** {{witness_printed_name}}