Checklist Hiring Process

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}}

Website: {{website}}

Job Requisition and Approval

• Receive and review Job Requisition Form (JRF) from {{department_name}}.

• Verify budget allocation for the new position ({{budget_code}}).

• Obtain necessary approvals from {{hiring_manager_name}} and {{HR_director_name}}.

• Finalise job description (JD) and person specification (PS) for the role of {{job_title}}.

Candidate Sourcing and Attraction

• Draft and place job advertisements on selected platforms (e.g., {{job_board_1}}, {{job_board_2}}, company website).

• Liaise with recruitment agencies if applicable ({{agency_name}}).

• Utilise internal referral programs.

• Initiate passive candidate search through professional networks (e.g., LinkedIn).

Application Screening and Shortlisting

• Review applications against the defined person specification.

• Conduct initial screening calls/video interviews with potential candidates.

• Prepare a shortlist of candidates for further assessment.

• Communicate with unsuccessful applicants at this stage.

Interview Process

• Schedule first-round interviews with {{interviewer_1}} and {{interviewer_2}}.

• Develop structured interview questions and assessment criteria.

• Conduct second-round interviews, potentially including a panel ({{panel_members}}).

• Administer any required skills tests or assessments (e.g., {{assessment_type}}).

Reference Checks and Background Verification

• Obtain consent from shortlisted candidates to contact references.

• Contact provided references ({{reference_contact_1}}, {{reference_contact_2}}).

• Conduct background checks, including criminal records and educational verification, in compliance with {{local_regulations_authority}}.

• Verify professional qualifications and certifications.

Offer and Negotiation

• Prepare a formal offer letter to the selected candidate, including salary ({{salary_amount}}), benefits ({{benefits_package}}), and start date ({{start_date}}).

• Conduct offer negotiation as required.

• Obtain signed acceptance of the offer letter.

• Inform all unsuccessful interviewed candidates.

Pre-boarding and Onboarding

• Send pre-boarding information pack to the new employee.

• Prepare necessary HR documentation (e.g., employment contract, tax forms).

• Set up workstation, IT access, and company equipment for {{employee_name}}.

• Schedule induction program for the first {{weeks_number}} weeks.

• Assign a mentor/buddy ({{mentor_name}}).

Documentation and Record Keeping

• Ensure all hiring process documents are filed in {{employee_file_location}}.

• Maintain accurate records of all applicants and interview stages.

• Update HRIS with new employee details.

• Comply with data protection regulations regarding candidate information (e.g., {{data_protection_act}}).

Signature

___________________________

{{HR_Manager_Name}}

HR Manager

Date: {{date}}