Municipal Clerk Job Description

LETTERHEAD

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

JOB TITLE

Municipal Clerk

DEPARTMENT

Administration / Municipal Secretary's Office

REPORTS TO

Municipal Manager / Council Chairperson

JOB SUMMARY

The Municipal Clerk serves as the backbone of local government administration, responsible for maintaining accurate records of municipal proceedings, ensuring transparency, and facilitating public access to government information. This role plays a critical part in supporting the Municipal Council, executing its decisions, and upholding legal and regulatory compliance.

KEY RESPONSIBILITIES

• **Record Management:** Accurately record, maintain, and safeguard all official municipal documents, including ordinances, resolutions, minutes of meetings, contracts, and other legal instruments.

• **Council Support:** Prepare agendas, attend all Municipal Council meetings, record official minutes, and distribute meeting packets to Council members in a timely manner.

• **Election Administration:** Oversee municipal elections in accordance with national and local electoral laws, including voter registration, ballot preparation, and result certification.

• **Public Information:** Act as the primary custodian of public records, responding to requests for information and ensuring compliance with access to information legislation.

• **Licensing and Permits:** Administer and issue various municipal licenses and permits as required.

• **Legal Compliance:** Ensure the municipality's adherence to all relevant national, provincial, and local statutes, bylaws, and regulations.

• **Office Administration:** Manage general administrative duties for the municipal clerk's office, including budgeting, procurement, and staff supervision (if applicable).

QUALIFICATIONS

• **Education:** A Bachelor's degree in Public Administration, Political Science, Law, or a related field. A Master's degree or professional certification in Municipal Administration is an added advantage.

• **Experience:** Minimum of {{number_of_years}} years of experience in municipal administration, public service, or a related legal/administrative environment, with a demonstrable understanding of local government operations.

• **Skills:**

• Excellent written and verbal communication skills.

• Profound knowledge of relevant legislation (e.g., Local Government Act, Access to Information Act).

• Strong organizational and record-keeping abilities.

• Proficiency in office software and record management systems.

• High level of integrity, discretion, and ethical conduct.

WORKING CONDITIONS

• Typically works in an office environment.

• May be required to attend evening and weekend meetings.

• Occasional travel for training or inter-municipal engagements.

SALARY AND BENEFITS

• **Salary:** Commensurate with qualifications and experience, in line with municipal pay scales. (Salary Range: {{salary_range}})

• **Benefits:** Comprehensive benefits package including health insurance, retirement plan, and paid time off as per municipal policy.

APPLICATION PROCESS

Interested candidates should submit a comprehensive CV, cover letter, and copies of academic qualifications to {{HR_email_address}} or by mail to {{HR_postal_address}}.

Application Deadline: {{application_deadline}}

EQUAL OPPORTUNITY EMPLOYER

{{company_name}} is an equal opportunity employer and committed to diversity in the workplace. We encourage applications from all qualified individuals.

SIGNATURE BLOCK

________________________

Name: {{hiring_manager_name}}

Title: {{hiring_manager_title}}

Date: {{date}}

________________________

Name: {{municipal_manager_name}}

Title: Municipal Manager

Date: {{date}}