Refusal of Request for Letter of Recommendation

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Date

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Recipient Information

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Subject: Regarding Your Request for a Letter of Recommendation

Salutation

Dear {{recipient_name}},

Body of Letter - Refusal

Thank you for reaching out to me and for considering me to write a letter of recommendation on your behalf. I appreciate your confidence in my ability to support your application for {{application_type}} at {{institution_or_company}}.

After careful consideration, however, I regret to inform you that I will be unable to provide a letter of recommendation at this time. This decision is not a reflection of your abilities or potential, but rather is due to {{reason_for_refusal_briefly_state_e_g_my_limited_direct_experience_with_your_recent_work_demanding_current_commitments_etc}}.

I believe that a strong letter of recommendation is most impactful when the recommender can speak directly and comprehensively about an individual's skills, achievements, and character in the context of the specific opportunity. In this instance, I do not feel I possess the recent or relevant insight to provide the kind of thorough and persuasive endorsement that you deserve and that would truly benefit your application.

Offering Alternatives (Optional)

I would encourage you to consider approaching other individuals who may have a more direct and recent understanding of your work or academic performance, such as {{alternative_recommender_suggestion_e_g_Professor_X_or_your_supervisor_Mr_Y}}. I am confident that they would be better positioned to provide the strong endorsement you seek.

Closing

I wish you the very best in your pursuit of {{application_type}} and all your future endeavors. I am confident that you will find the right support for your application.

Sincerely

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{{company_name}}