Request to Locate Former Employee

COMPANY LETTERHEAD

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

DATE

{{date}}

ADDRESSEE INFORMATION

{{addressee_name}}

{{addressee_title}}

{{addressee_organization}}

{{addressee_address}}

SUBJECT

REQUEST TO LOCATE FORMER EMPLOYEE: {{former_employee_name}}

DEAR {{addressee_name}},

This letter serves as a formal request to your organisation for assistance in locating a former employee, {{former_employee_name}}, who was employed by {{company_name}} from {{start_date}} to {{end_date}} in the position of {{position}}.

PURPOSE OF REQUEST

The purpose of seeking to re-establish contact with {{former_employee_name}} is for legitimate business reasons, specifically related to {{reason_for_contacting_employee}} (e.g., to provide a professional reference, resolve an outstanding administrative matter concerning their employment, or update them on pension/benefit information).

We assure you that this request is not for any unsolicited marketing or personal reasons.

FORMER EMPLOYEE DETAILS

To assist in your search, please find below the details of the former employee we have on file:

Full Name: {{former_employee_name}}

Date of Birth: {{former_employee_dob}}

Last Known Address: {{former_employee_last_address}}

Last Known Phone Number: {{former_employee_last_phone}}

Last Known Email Address: {{former_employee_last_email}}

Employee ID (if applicable): {{former_employee_id}}

CONFIDENTIALITY AND DATA PROTECTION

We understand and respect the importance of data protection and privacy regulations. Any information provided will be treated with the strictest confidence and used solely for the stated purpose. We kindly request that you communicate our contact request to the former employee without disclosing their current contact details to us directly, in compliance with relevant privacy laws.

Alternatively, if your policies permit and privacy regulations allow, we would appreciate it if you could forward our contact information to {{former_employee_name}} and request that they contact us at their convenience.

ASSISTANCE SOUGHT

We would be grateful if you could assist us in this matter by either providing us with an updated contact method for {{former_employee_name}} (if permissible) or by forwarding our request directly to them. Please advise us on the best course of action that aligns with your organisation's policies and legal obligations.

CONTACT INFORMATION

Please do not hesitate to contact {{your_name}} at {{your_phone_number}} or {{your_email_address}} should you require any further information to process this request.

SINCERELY,

{{your_name}}

{{your_title}}

{{company_name}}