Response to Inquiry Concerning Former Employee

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date and Addressee Information

Date: {{date}}

{{inquirer_name}}

{{inquirer_title}}

{{inquirer_organization}}

{{inquirer_address}}

Subject

Subject: Inquiry Regarding Former Employee: {{employee_full_name}} (Date of Birth: {{employee_dob}})

Introduction and Purpose of Response

Dear {{inquirer_name}},

Thank you for your inquiry dated {{inquiry_date}} concerning the employment of {{employee_full_name}} with {{company_name}}. This letter serves to provide factual information regarding their period of employment with our organization, in accordance with our company policy regarding employment verification and references.

Employment Details

{{employee_full_name}} was employed by {{company_name}} from {{start_date}} to {{end_date}}.

Their primary role during this period was {{position_held}}.

Key responsibilities included: {{list_of_responsibilities}}.

Their final salary package/remuneration was {{final_salary_or_package}}.

Reason for Departure (if applicable and permissible)

The reason for {{employee_full_name}}'s departure was {{reason_for_departure}}.

Performance and Conduct (Factual Statement, if permissible)

During their employment, {{employee_full_name}}'s performance in their role of {{position_held}} was generally {{brief_performance_assessment_factual_only, e.g., satisfactory, competent, met expectations}}. We can confirm that {{he/she/they}} adhered to company policies and procedures. We do not provide subjective opinions or detailed performance evaluations as a matter of policy to ensure fairness and consistency in our reference practices.

Additional Information (Optional)

Should you require further factual verification of employment dates or titles, please do not hesitate to contact our HR Department at {{hr_contact_phone}} or {{hr_contact_email}}. Please note that our policy restricts us from providing further subjective commentary or personal opinions on former employees.

Disclaimer

This response is provided based on the information available in our employment records at the time of this request. {{company_name}} makes no representations or warranties, express or implied, regarding the accuracy or completeness of this information, except that it accurately reflects our records. This information is provided for your confidential use only and should not be disclosed to any third party without our prior written consent.

Closing

Sincerely,

Signature Block

{{your_name}}

{{your_title}}

{{company_name}}