May We Reprint Your Article for our Conference

COMPANY LETTERHEAD

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

DATE

{{date}}

ADDRESSEE INFORMATION

{{addressee_name}}

{{addressee_title}}

{{addressee_organization}}

{{addressee_address}}

SALUTATION

Dear {{addressee_name}},

SUBJECT: REQUEST TO REPRINT YOUR ARTICLE ENTITLED ‘{{article_title}}’

BODY OF LETTER

We are writing to respectfully request your permission to reprint your article entitled ‘{{article_title}}’, which was originally published in {{publication_name}} on {{publication_date}}.

Our organisation, {{company_name}}, is hosting its annual conference, ‘{{conference_name}}’, from {{conference_start_date}} to {{conference_end_date}} at {{conference_location}}. The theme of this year's conference is ‘{{conference_theme}}’.

We believe that your article aligns perfectly with the objectives of our conference and would be of immense value to our attendees, who are primarily {{target_audience_description}}. We would like to include your article in our conference proceedings/handbook, which will be distributed to all registered delegates, and potentially be made available on our conference website.

We anticipate distributing approximately {{number_of_copies}} copies of the conference materials. If permission is granted, we assure you that full accreditation will be given to you as the author and to {{publication_name}} as the original source. This will include clearly stating your name, the article title, and the original publication details as follows: “Reprinted with permission from [Author Name], [Article Title], [Publication Name], [Publication Date].”

Could you please advise us of your decision regarding this request at your earliest convenience, preferably by {{response_date}}? Please also let us know if there are any specific terms or conditions associated with reprinting your work, including any applicable fees. We are prepared to meet reasonable terms and can provide you with a copy of the conference materials for your review once finalised.

Thank you for considering our request. We look forward to your positive response and the possibility of including your insightful work in our conference materials.

CLOSING

Sincerely,

SIGNATURE BLOCK

{{your_name}}

{{your_title}}

{{company_name}}