Notice of Dispatch

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date and Reference

Date: {{date}}

Reference: {{dispatch_reference_number}}

Employee Details

Employee Name: {{employee_name}}

Employee ID: {{employee_id}}

Current Department: {{current_department}}

Current Role: {{current_role}}

Subject

NOTICE OF DISPATCH/TRANSFER

Body

Dear {{employee_name}},

This letter serves as a formal notification of your dispatch/transfer from your current role as {{current_role}} in the {{current_department}} department to the role of {{new_role}} in the {{new_department}} department, effective from {{effective_date}}.

Your new reporting manager will be {{new_reporting_manager_name}}, who can be reached at {{new_reporting_manager_contact_details}}. Your primary work location will be {{new_work_location}}.

This dispatch/transfer is made in accordance with the terms of your employment contract and company policy. We believe this move will provide you with new opportunities for professional growth and contribute to the overall objectives of the company.

Terms and Conditions (if applicable)

All other terms and conditions of your employment not explicitly altered by this dispatch/transfer remain unchanged.

Any specific remuneration adjustments, allowances, or benefits related to this dispatch/transfer are detailed in a separate addendum attached to this notice (if applicable).

Should this dispatch involve a change in your remuneration, you will receive a revised salary statement on or before {{salary_statement_date}}.

Responsibilities

Your new responsibilities and key performance indicators (KPIs) for the role of {{new_role}} will be communicated to you by {{new_reporting_manager_name}} upon your arrival in the new department. A detailed job description is attached for your reference.

Handover Period

You are required to complete a thorough handover of your current responsibilities and ongoing projects to {{handover_recipient_name}} by {{handover_completion_date}}. Please coordinate with your current manager, {{current_manager_name}}, to ensure a smooth transition.

Support and Assistance

The company is committed to supporting you during this transition. Please do not hesitate to reach out to {{HR_contact_person}} in the Human Resources department at {{HR_contact_details}} if you have any questions or require assistance.

We encourage you to embrace this new opportunity and look forward to your continued contribution to the company.

Acknowledgement

Kindly sign and return the duplicate copy of this letter to the Human Resources department as an acknowledgement of your receipt and understanding of this dispatch/transfer notice.

Sincerely

{{HR_manager_name}}

Human Resources Manager

For and on behalf of {{company_name}}

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Employee Signature: _______________

Date: _______________