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Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date

{{date}}

Confidential

Employee Details

Employee Name: {{employee_name}}

Employee ID: {{employee_id}}

Department: {{department}}

Position: {{position}}

Subject: Formal Written Warning

Dear {{employee_name}},

This letter serves as a formal written warning regarding your {{misconduct_type}} on {{date_of_incident}} at approximately {{time_of_incident}}.

Specifically, the incident involved: {{description_of_incident}}. This behaviour is a violation of the company's {{relevant_policy_name}} policy, detailed in section {{policy_section_number}} of the Employee Handbook.

Impact of Misconduct/Performance

Your actions have resulted in {{impact_of_incident}}, which has negatively affected {{affected_parties}} and the overall work environment. We expect all employees to adhere to our company's policies and maintain a professional standard of conduct/performance.

Required Improvement and Corrective Actions

To address this issue, you are required to: {{required_actions_for_improvement}}. Failure to comply with these requirements may result in further disciplinary action, up to and including termination of employment.

We will review your progress on or before {{review_date}}.

Support and Resources

We are committed to supporting our employees. If you require assistance or resources to help you meet these expectations, please contact {{HR_contact_person}} at {{HR_contact_details}}.

Acknowledgement

Please sign and date below to acknowledge receipt of this formal written warning. Your signature does not necessarily indicate agreement with the contents but confirms that you have received and understood this warning.

Sincerely,

{{manager_name}}

{{manager_title}}

Employee Signature

_____________________________

{{employee_name}}

Date: ________________________

Company Representative Signature

_____________________________

{{company_representative_name}}

{{company_representative_title}}

Date: ________________________