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Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date

{{date}}

Employee Information

{{employee_name}}

{{employee_address}}

Employee ID: {{employee_id}}

Job Title: {{job_title}}

Subject: Formal Warning for {{reason_for_warning}}

Dear {{employee_name}},

Nature of Misconduct/Performance Issue

This letter serves as a formal written warning regarding your {{misconduct_type}}/performance issue concerning {{specific_incident_or_performance_gap}}. This incident occurred on or around {{date_of_incident}} at {{time_of_incident}}/was observed over the period {{start_date}} to {{end_date}}.

Specifically, the details of the incident/issue are as follows: {{detailed_description_of_incident_or_issue}}.

This conduct/performance is in violation of the company's {{relevant_company_policy_or_procedure}} (Section/Clause {{policy_section_clause}}).

Previous Discussions (if applicable)

We remind you that this matter was previously discussed with you on {{date_of_previous_discussion}} by {{name_of_manager}}. At that time, it was agreed/communicated that {{summary_of_previous_discussion_and_agreed_actions}}.

Expectations and Required Improvement

The company expects all employees to adhere to its policies and to meet performance standards. Specifically, we require you to immediately rectify the following:

1. {{action_required_1}}

2. {{action_required_2}}

3. {{action_required_3}}

We expect to see tangible improvement within {{number_of_days_or_weeks}} days/weeks, starting from the date of this letter. Your manager, {{manager_name}}, will provide support and guidance to help you meet these expectations and will schedule follow-up meetings on {{follow_up_meeting_date_1}} and {{follow_up_meeting_date_2}}.

Potential Consequences

Failure to demonstrate immediate and sustained improvement in the areas outlined above, or any recurrence of similar misconduct/performance issues, may lead to further disciplinary action, up to and including termination of employment, in accordance with our Human Resources policies and procedures. This warning will be placed in your personnel file.

Employee Acknowledgment

Please sign below to acknowledge receipt of this formal warning letter. Your signature does not necessarily signify agreement with the contents but merely confirms that you have received and understood this communication.

_____________________________

{{employee_name}}

Date: _____________

Signature Block

Sincerely,

_____________________________

{{manager_name}}

{{manager_title}}

{{company_name}}