Return Authorization Letter

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{company_phone}}

Email: {{company_email}}

Website: {{company_website}}

Date

{{date}}

Recipient Information

{{customer_name}}

{{customer_address}}

{{customer_email}}

{{customer_phone}}

Subject: Return Authorization for Order/Invoice Number {{order_invoice_number}}

Dear {{customer_name}},

Authorization Details

This letter serves as a formal authorization for the return of the following item(s) purchased under Order/Invoice Number: {{order_invoice_number}}, dated {{original_purchase_date}}:

{{item_1_description}}, Quantity: {{item_1_quantity}}, Reason for Return: {{item_1_reason}}

{{item_2_description}}, Quantity: {{item_2_quantity}}, Reason for Return: {{item_2_reason}}

Return Authorization Number (RAN): {{return_authorization_number}}

Return Conditions

Please ensure that the item(s) are returned in their original packaging, with all accessories and user manuals included. The item(s) must be in {{condition_of_return_items}} condition. Any deviation from these conditions may result in the refusal of the return or a partial refund.

The return must be shipped by {{return_by_date}}.

Please ship the item(s) to the following address:

{{return_shipping_address}}

Refund/Replacement Details

Upon receipt and inspection of the returned item(s), we will process {{refund_or_replacement_details}} within {{number_of_days}} business days.

The refund will be issued to {{refund_method}}.

For replacements, the new item will be shipped to {{shipping_address_for_replacement}}.

Shipping Instructions

Please include the Return Authorization Number (RAN) {{return_authorization_number}} clearly on the outside of the package. We recommend using a trackable shipping method as we cannot be held responsible for lost or damaged returns.

Shipping costs for the return will be {{shipping_cost_responsibility}}.

Contact Information

Should you have any questions regarding this return, please do not hesitate to contact our customer service department at {{customer_service_email}} or {{customer_service_phone_number}}.

Acknowledgement

By proceeding with the return, you acknowledge and agree to the terms and conditions outlined in this letter.

Signature Block

Sincerely,

{{sender_name}}

{{sender_title}}

{{company_name}}