Welcome to New Supplier

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date

{{date}}

Supplier Information

{{supplier_company_name}}

{{supplier_address}}

Attention: {{supplier_contact_person}}

Subject: Welcome to Our Valued Supplier Network

Dear {{supplier_contact_person}},

On behalf of {{company_name}}, we extend a warm welcome to your company, {{supplier_company_name}}, as a new and valued supplier. We are excited about the prospect of establishing a strong and mutually beneficial relationship with you.

Our Expectations and Values

At {{company_name}}, we believe in fostering strong partnerships based on trust, transparency, and a shared commitment to quality and ethical practices. We expect our suppliers to adhere to our standards of excellence, timely delivery, and competitive pricing. We also prioritise suppliers who demonstrate a commitment to sustainability and corporate social responsibility.

Key Contact Information

Your primary contact within our organisation will be:

Name: {{company_contact_person}}

Title: {{company_contact_title}}

Email: {{company_contact_email}}

Phone: {{company_contact_phone}}

Please feel free to reach out to them for any initial queries or support you may require.

Next Steps and Onboarding Process

To ensure a smooth integration, we kindly request you to complete the following:

1. Review and acknowledge our Supplier Code of Conduct, attached hereto.

2. Provide us with your updated company profile, including any relevant certifications or accreditations.

3. Familiarise yourself with our standard purchase order (PO) process and invoicing requirements, which will be provided by {{company_contact_person}}.

4. Attend an introductory meeting (virtual or in-person) with our procurement team on {{meeting_date}} at {{meeting_time}} to discuss our collaboration in more detail.

Confidentiality and Data Protection

During our collaboration, you may have access to confidential information belonging to {{company_name}}. By accepting this welcome, you agree to treat all such information with strict confidentiality and to adhere to all applicable data protection laws, including the Protection of Personal Information Act (POPIA) in South Africa, or similar legislation in your operating jurisdiction.

Payment Terms

Our standard payment terms are {{payment_terms}} days from the receipt of a valid and approved invoice, unless otherwise agreed upon in a specific contract. All invoices should be sent to {{accounts_payable_email}}.

We look forward to a successful partnership!

We are confident that your expertise and services will significantly contribute to our continued success. We look forward to a long and prosperous partnership.

Sincerely,

Signature Block

_____________________________

{{authorised_signatory_name}}

{{authorised_signatory_title}}

For and on behalf of {{company_name}}