Document Control
| Field | Value |
|---|---|
| Document Title | Employee Absence Tracking Log |
| Document Owner | Human Resources |
| Version | 1.0 |
| Effective Date | {{effective_date}} |
| Review Cycle | Annual |
| Classification | Internal Use |
Purpose & Scope
Maintain an accurate record of all absences to support fair management, statutory reporting and wellbeing analytics.
Absence Register
| Date(s) | Employee | Category | Days | Self-Certified | Bradford Factor | Notes |
|---|---|---|---|---|---|---|
Categories
- Sickness — self-certified
- Sickness — certified
- Authorised unpaid
- Compassionate
- Other (specify)
Bradford Factor
B = S² × D, where S = number of separate absences and D = total days. Triggers: {{trigger_amber}} = informal review, {{trigger_red}} = formal review.
Trigger Actions
| Trigger | Action | Owner |
|---|---|---|
| Amber | Wellbeing conversation | Line Manager |
| Red | Formal review meeting | HR + Line Manager |
| Critical | Occupational Health referral | HR |
Review Workflow
| Stage | Owner | SLA |
|---|---|---|
| Submission | Employee | Day 0 |
| Manager Review | Line Manager | 2 business days |
| HR Review | HR Business Partner | 3 business days |
| Final Decision | Department Head | 5 business days |
| Communication | HR | Within 1 business day of decision |
Notes
Use this space to capture additional context, attachments referenced, or any deviations from standard process. All notes form part of the official record.
Confidentiality & Data Protection
All personal data captured under this document is processed in accordance with {{company_name}}'s Data Protection & Privacy Policy and applicable data-protection legislation (including GDPR/UK GDPR where relevant). Records are retained for {{retention_period}} and accessed only on a need-to-know basis.
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