Cancellation of Purchase Order for Late Delivery

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

Cancellation of Purchase Order for Late Delivery

Cancellation of Purchase Order for Late Delivery

Date

Supplier Information

{{supplier_company_name}}

{{supplier_address}}

Attention: {{supplier_contact_person}}

Subject

Cancellation of Purchase Order No. {{purchase_order_number}} Due to Late Delivery

Dear {{supplier_contact_person}}

This letter serves as formal notification of the cancellation of Purchase Order No. {{purchase_order_number}}, issued on {{order_date}}, for the supply of {{description_of_goods_or_services}}. This cancellation is effective immediately.

The agreed-upon delivery date for the aforementioned goods/services was {{original_delivery_date}}. As of the date of this letter, {{current_date}}, we have not received the ordered items, and no satisfactory explanation or revised delivery schedule has been provided despite our communication on {{date_of_previous_communication}}.

Terms and Conditions of Purchase Order

As per the terms and conditions outlined in Purchase Order No. {{purchase_order_number}}, specifically Clause {{relevant_clause_number}} concerning late or non-delivery, {{company_name}} reserves the right to cancel the order without penalty when delivery deadlines are not met.

Consequently, we will not accept delivery of the goods/services related to this purchase order and will not be liable for any costs incurred by your company in relation to this cancelled order.

Financial Implications

If any payment has already been made in advance for this order, we kindly request a full refund of {{currency}} {{amount_paid}} within {{number_of_days}} days from the date of this letter. Please provide details of the refund transaction to our accounts department.

Failure to process the refund within the stipulated timeframe may result in further action to recover the overdue amount.

Future Dealings

While we regret this unfortunate situation, our decision to cancel this purchase order is final due to the significant impact of the delay on our operations. We expect your understanding and cooperation in resolving this matter amicably.

Contact Information

Please direct any correspondence or queries regarding this cancellation to {{your_name}} at {{your_email}} or {{your_phone_number}}.

Sincerely

{{your_name}}

{{your_title}}

{{company_name}}