Cancellation of Purchase Order for Late Delivery

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{company_phone}}

Email: {{company_email}}

Website: {{company_website}}

Date

{{date}}

Supplier Information

{{supplier_company_name}}

{{supplier_address}}

Subject: Cancellation of Purchase Order {{purchase_order_number}}

Dear {{supplier_contact_person}},

Notification of Cancellation

This letter serves as formal notification of the cancellation of Purchase Order No. {{purchase_order_number}}, placed on {{order_date}}, for the supply of {{goods_or_services_description}}.

Reason for Cancellation

The agreed-upon delivery date for the aforementioned goods/services was {{original_delivery_date}}. As of the date of this letter, we have not received the ordered items/services. Despite our previous communications on {{communication_dates}}, the delay persists. This constitutes a material breach of the terms and conditions outlined in Purchase Order No. {{purchase_order_number}}.

Action Required

Due to your failure to meet the stipulated delivery deadline, we are compelled to cancel this purchase order with immediate effect. We will not accept any partial or late deliveries related to this order. Any charges incurred by us as a result of this delay will be your responsibility.

We request immediate confirmation of our cancellation and an acknowledgement that no further action will be taken by your company concerning this purchase order.

Refund/Payment

If any advanced payments were made for this order amounting to {{amount_paid}} {{currency}}, we expect a full refund within {{number_of_days}} business days from the date of this letter. Please provide details of the refund transaction.

Future Dealings

While we value our past business relationship, this incident significantly impacts our operational efficiency. We will review our options regarding future dealings with your company in light of this breach of contract.

Regards

Sincerely,

{{your_name}}

{{your_title}}

{{company_name}}