Checklist Vendor and Supplier File

Company Letterhead Block

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Vendor/Supplier Information

Vendor/Supplier Name: {{vendor_name}}

Vendor/Supplier Code: {{vendor_code}}

Contact Person: {{contact_person}}

Contact Email: {{contact_email}}

Contact Phone: {{contact_phone}}

Physical Address: {{vendor_address}}

Business Registration Number: {{business_reg_number}}

Tax Identification Number (TIN): {{tax_id_number}}

Account Opening and Due Diligence Documentation

Business Registration Certificate/Company Profile (Copy): [ ] Yes [ ] No [ ] N/A

Tax Clearance Certificate (Copy): [ ] Yes [ ] No [ ] N/A

VAT Registration Certificate (Copy, if applicable): [ ] Yes [ ] No [ ] N/A

Bank Account Confirmation (Bank letter or cancelled cheque): [ ] Yes [ ] No [ ] N/A

Shareholder/Director Information (If required by company policy): [ ] Yes [ ] No [ ] N/A

Conflict of Interest Declaration (Signed): [ ] Yes [ ] No [ ] N/A

Signed Vendor Application Form: [ ] Yes [ ] No [ ] N/A

Contractual Agreements

Master Service Agreement (MSA) or Supply Agreement (Signed): [ ] Yes [ ] No [ ] N/A

Non-Disclosure Agreement (NDA) (Signed, if applicable): [ ] Yes [ ] No [ ] N/A

Service Level Agreement (SLA) (Signed, if applicable): [ ] Yes [ ] No [ ] N/A

Terms and Conditions (Accepted and filed): [ ] Yes [ ] No [ ] N/A

Pricing and Payment Information

Approved Price List/Quotation: [ ] Yes [ ] No [ ] N/A

Payment Terms Agreement: [ ] Yes [ ] No [ ] N/A

Banking Details Confirmation: [ ] Yes [ ] No [ ] N/A

Compliance and Policy Adherence

Proof of Insurance (Professional Indemnity, Public Liability, etc., if applicable): [ ] Yes [ ] No [ ] N/A

Health and Safety Policy Acknowledgement (If applicable): [ ] Yes [ ] No [ ] N/A

Environmental Policy Acknowledgement (If applicable): [ ] Yes [ ] No [ ] N/A

Anti-Bribery and Corruption Policy Acknowledgement (Signed): [ ] Yes [ ] No [ ] N/A

Data Protection/Privacy Policy Acknowledgement (Signed, if applicable): [ ] Yes [ ] No [ ] N/A

Performance and Review Records

Performance Reviews (Filed and dated annually): [ ] Yes [ ] No [ ] N/A

Incident Reports (If any, with resolutions): [ ] Yes [ ] No [ ] N/A

Communication Log (Key correspondence): [ ] Yes [ ] No [ ] N/A

Checklist Completion

Checked by: {{reviewer_name}}

Date of Review: {{review_date}}

Notes/Comments: {{notes_comments}}