Demand for Shipping Instructions

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

Demand for Shipping Instructions

Demand for Shipping Instructions

{{company_name}} {{company_address}} Phone: {{phone}} Email: {{email}} Website: {{website}}

DEMAND FOR SHIPPING INSTRUCTIONS

Date: {{date}}

Our Reference: {{our_reference_number}}

Your Reference: {{your_reference_number}}

TO:

{{buyer_company_name}}

{{buyer_address}}

Attention: {{contact_person}}

SUBJECT: Request for Shipping Instructions for Order No. {{order_number}}

Dear {{contact_person}},

This letter serves as a formal demand for shipping instructions pertaining to your recent purchase, Order Number {{order_number}}, placed on {{order_date}}. The goods related to this order are now ready for dispatch from our facility located at {{origin_address}}.

DETAILS OF GOODS READY FOR SHIPMENT:

Product Description: {{product_description}}

Quantity: {{quantity}}

Total Value: {{currency}} {{total_value}}

Weight: {{total_weight}} kg

Dimensions: {{dimensions}}

URGENT REQUIREMENT FOR INSTRUCTIONS:

In order to avoid delays and potential storage charges, we require your complete shipping instructions by no later than {{response_deadline_date}}. Failure to provide these instructions within the stipulated timeframe may result in additional charges for storage and/or handling, which will be billed to your account.

REQUIRED INFORMATION:

Please provide the following detailed shipping instructions:

1. Preferred Carrier/Forwarder: {{carrier_name}} (If specific, otherwise we will select a reputable carrier)

2. Shipping Method: {{shipping_method}} (e.g., air freight, sea freight, road transport, courier)

3. Destination Address: {{destination_address}}

4. Consignee Details (if different from buyer): {{consignee_name}}, {{consignee_address}}, {{consignee_contact}}

5. Incoterms: {{incoterms}} (e.g., EXW, FOB, CIF, DDP)

6. Customs Documentation Requirements: {{customs_requirements}}

7. Insurance Requirements: {{insurance_requirements}}

8. Any special handling or packaging instructions: {{special_instructions}}

CONSEQUENCES OF DELAY:

Please be advised that any delays in providing these instructions, or incomplete instructions, may lead to postponement of shipment. We reserve the right to invoice for any additional costs incurred due to such delays, including but not limited to storage fees, demurrage, and re-routing charges. Interest may be applied to overdue payments for these additional charges at a rate of {{interest_rate}}% per annum.

CONTACT FOR CLARIFICATION:

Should you require any clarification or assistance in providing these instructions, please do not hesitate to contact {{our_contact_person}} at {{our_contact_email}} or {{our_contact_phone}}.

ACKNOWLEDGEMENT:

We look forward to your prompt response and collaboration in ensuring the smooth delivery of your order.

Sincerely,

{{sender_name}}

{{sender_title}}

{{company_name}}