Demand for Shipping Instructions

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

Demand for Shipping Instructions

Demand for Shipping Instructions

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

DEMAND FOR SHIPPING INSTRUCTIONS

Date: {{date}}

Recipient Details:

Attention: {{buyer_contact_person}}

{{buyer_company_name}}

{{buyer_address}}

Email: {{buyer_email}}

Phone: {{buyer_phone}}

Subject: Request for Shipping Instructions - Order Number {{order_number}}

Dear {{buyer_contact_person}},

This letter serves as a formal request for your detailed shipping instructions regarding our outstanding Order Number: {{order_number}}, placed on {{order_date}} for the goods specified in Proforma Invoice/Sales Agreement No. {{proforma_invoice_number}}.

Goods for Shipment:

We are pleased to inform you that the following goods are ready for dispatch:

Description of Goods: {{goods_description}}

Quantity: {{quantity}}

Ready Date: {{ready_for_dispatch_date}}

Required Shipping Information:

To ensure prompt and accurate delivery, please provide the following mandatory shipping instructions at your earliest convenience, but no later than {{response_deadline_date}}:

1. Preferred Carrier/Forwarder: {{preferred_carrier_name}} (Contact Person: {{carrier_contact}}, Phone: {{carrier_phone}}, Email: {{carrier_email}})

2. Shipping Method: (e.g., Sea Freight, Air Freight, Road Transport, Courier) {{shipping_method}}

3. Incoterms® 2020: (e.g., EXW, FOB, CIF, DDP) {{incoterms_rule}} - Specify Place: {{incoterms_place}}

4. Final Destination Address: {{final_destination_address}}

5. Consignee Details (if different from Recipient): {{consignee_name}}, {{consignee_address}}, {{consignee_phone}}, {{consignee_email}}

6. Customs Broker Details: {{customs_broker_name}}, {{customs_broker_contact}}, {{customs_broker_phone}}, {{customs_broker_email}}

7. Special Handling Instructions: (e.g., Temperature control, Fragile, Stackable) {{special_handling_instructions}}

8. Required Documentation: (e.g., Certificate of Origin, Phytosanitary Certificate, Bill of Lading instructions) {{required_documents}}

Consequences of Delay:

Please be advised that any delay in providing the required shipping instructions beyond {{response_deadline_date}} may result in additional storage charges, demurrage, or other costs, which will be for your account. We aim to avoid any such eventualities and kindly request your prompt cooperation.

Contact Information:

Should you require any further information or clarification from our side, please do not hesitate to contact {{your_contact_person}} at {{your_phone_number}} or {{your_email_address}}.

Conclusion:

We look forward to receiving your comprehensive shipping instructions at your earliest convenience to facilitate the smooth and timely delivery of your order.

Sincerely,

{{signature}}

{{your_name}}

{{your_title}}

{{company_name}}