Non-Profit Whistleblower Policy

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

1. Policy Statement

{{company_name}} is committed to upholding the highest standards of ethical conduct and compliance with all applicable laws and regulations. This Whistleblower Policy is established to provide a clear and secure avenue for employees, volunteers, and other stakeholders to report suspected instances of unlawful, unethical, or improper behavior without fear of retaliation.

2. Scope

This policy applies to all employees, volunteers, directors, officers, and agents of {{company_name}}. It covers concerns related to financial impropriety, misuse of organizational assets, conflicts of interest, violations of law or regulation, unsafe work practices, discrimination, harassment, and any other conduct that is contrary to the mission, values, or policies of {{company_name}}.

3. Reporting Procedures

Any individual who has a reasonable belief that a violation of this policy has occurred or is about to occur is encouraged to report their concerns promptly. Reports can be made verbally or in writing to any of the following individuals:

- {{designate_1_title}} (e.g., Executive Director, Board Chair): {{designate_1_name}}

- {{designate_2_title}} (e.g., Head of HR, Internal Auditor): {{designate_2_name}}

If the concern involves one of the individuals listed above, the report should be made to another designated individual or directly to the {{board_of_directors_contact}} (e.g., Chair of the Audit Committee of the Board of Directors).

Reports should include as much specific information as possible to facilitate a thorough investigation, such as the nature of the concern, the individuals involved, relevant dates, times, and locations, and any supporting documentation.

4. Confidentiality

{{company_name}} will make every reasonable effort to protect the identity of the whistleblower, consistent with the need to conduct an adequate investigation and comply with legal requirements. While complete anonymity cannot be guaranteed, all reports will be treated with the utmost discretion and confidentiality.

5. Non-Retaliation

{{company_name}} strictly prohibits retaliation against any individual who, in good faith, reports a concern under this policy or participates in an investigation. Retaliation includes, but is not limited to, adverse employment actions, harassment, intimidation, or discrimination. Any individual who believes they have been subjected to retaliation should report it immediately to one of the designated individuals in Section 3.

6. Investigation

All reported concerns will be promptly and thoroughly investigated in a fair and objective manner. The investigation will be conducted by appropriate personnel, which may include internal staff, independent legal counsel, or external auditors, depending on the nature and complexity of the report. The whistleblower may be contacted for additional information during the investigation.

7. Outcome

Upon completion of the investigation, appropriate corrective actions will be taken, if warranted. The whistleblower will be informed of the general outcome of the investigation, respecting the confidentiality and privacy of all involved parties. If the reported concern is found to be unsubstantiated, no further action will be taken.

8. Malicious Allegations

This policy is intended to protect individuals who make good faith reports. However, anyone who knowingly makes false or malicious allegations may be subject to disciplinary action, up to and including termination of employment or volunteer service.

9. Policy Review

This policy will be reviewed periodically by the {{governing_body}} (e.g., Board of Directors, Governance Committee) to ensure its effectiveness and compliance with applicable laws and best practices. The last review date was {{last_review_date}}.

Signature Block

_____________________________

{{authorized_signatory_name}}

{{authorized_signatory_title}}

{{company_name}}

Date: {{date}}