Collection Instructions to Lawyers

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date and Reference

Date: {{date}}

Our Ref: {{our_reference_number}}

Your Ref: {{your_reference_number}}

To: The Legal Department

{{law_firm_name}}

{{law_firm_address}}

Subject: Instructions for Debt Collection – {{debtor_name}} (Account No: {{account_number}})

Dear Sir/Madam,

We hereby instruct your firm to proceed with the collection of an outstanding debt from the above-named debtor. Full details are provided below and in the attached supporting documentation.

Debtor Details

Debtor Name: {{debtor_name}}

Debtor Address: {{debtor_address}}

Debtor Contact Person: {{debtor_contact_person}}

Debtor Contact Number: {{debtor_contact_number}}

Debtor Email: {{debtor_email}}

Registration Number (if applicable): {{debtor_registration_number}}

Debt Details

Original Capital Amount: {{original_capital_amount}}

Amount Outstanding as at {{date_of_statement}}: {{outstanding_amount}}

Interest Rate (if applicable): {{interest_rate_percentage}}% per annum

Interest Accrued to Date: {{interest_accrued_amount}}

Total Amount Due: {{total_amount_due}}

Nature of Debt: {{nature_of_debt}} (e.g., unpaid invoices for goods/services, loan agreement, etc.)

Date Debt Incurred: {{date_debt_incurred}}

Last Payment Received (if any): {{last_payment_amount}} on {{last_payment_date}}

Background and Previous Collection Efforts

Provide a brief history of the debt and efforts made to recover it prior to legal instruction.

{{background_and_previous_efforts}}

Instructions and Required Actions

We instruct your firm to take all necessary and appropriate legal steps to recover the full outstanding amount, including capital, accrued interest, and collection costs.

Specifically, we authorise you to (select applicable options and provide details):

1. Issue a Letter of Demand: {{issue_letter_of_demand_yes_no}} (specify timeframe if desired: {{letter_of_demand_timeframe}} days)

2. Institute Summons/Action: {{institute_summons_yes_no}} (specify jurisdiction if applicable: {{jurisdiction}})

3. Apply for Summary Judgment: {{apply_for_summary_judgment_yes_no}}

4. Obtain Default Judgment: {{obtain_default_judgment_yes_no}}

5. Proceed with Execution against Movable Property: {{execution_movable_property_yes_no}} (if identified: {{details_movable_property}})

6. Proceed with Execution against Immovable Property: {{execution_immovable_property_yes_no}} (if identified: {{details_immovable_property}})

7. Institute Liquidation/Sequestration Proceedings: {{liquidation_sequestration_yes_no}} (provide justification if pertinent: {{justification_liquidation_sequestration}})

8. Negotiate a Settlement/Payment Plan: {{negotiate_settlement_yes_no}} (minimum acceptable settlement terms: {{minimum_settlement_terms}})

9. Other specific instructions: {{other_instructions}}

We require your firm to keep us informed of all significant developments and to obtain our prior approval for any extraordinary costs or decisions outside the scope of these initial instructions.

Supporting Documentation

The following documents are attached/will be forwarded under separate cover:

1. Statement of Account: ({{statement_of_account_attached_yes_no}})

2. Invoices: ({{invoices_attached_yes_no}})

3. Delivery Notes/Proof of Delivery: ({{delivery_notes_attached_yes_no}})

4. Credit Application/Agreement: ({{credit_application_attached_yes_no}})

5. Correspondence with Debtor: ({{correspondence_attached_yes_no}})

6. Any other relevant documents: ({{other_documents_attached}})

Reporting and Communication

Please provide regular updates on the progress of this matter, preferably every {{reporting_frequency}}.

Method of communication: {{preferred_communication_method}} (e.g., email, progress reports).

Fees and Disbursements

Kindly confirm your fee structure and provide an initial estimate of anticipated costs for the instructed actions. We expect to be billed for disbursements as per your standard practice.

Signature

Yours faithfully,

____________________________

{{your_name}}

{{your_title}}

For: {{company_name}}