Collection Letter Before Sending to Agency

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{company_phone}}

Email: {{company_email}}

Website: {{company_website}}

Date and Debtor Information

Date: {{current_date}}

Debtor Name: {{debtor_name}}

Debtor Address: {{debtor_address}}

Account Number: {{account_number}}

Subject

URGENT: Final Notice of Overdue Account - Referral to Collections Agency Imminent

Opening Statement

Dear {{debtor_name}},

This letter serves as a final attempt to resolve your outstanding balance of {{currency}} {{outstanding_amount}} on account number {{account_number}}.

Details of Outstanding Debt

Our records indicate that the following invoices remain unpaid:

Invoice Number: {{invoice_number_1}}, Date: {{invoice_date_1}}, Amount: {{currency}} {{invoice_amount_1}}

Invoice Number: {{invoice_number_2}}, Date: {{invoice_date_2}}, Amount: {{currency}} {{invoice_amount_2}}

Total Amount Due: {{currency}} {{outstanding_amount}}

The payment for these invoices was due on {{original_due_date}}.

Consequences of Non-Payment

Despite our previous communications, we have not yet received payment. Please be advised that if the full outstanding balance of {{currency}} {{outstanding_amount}} is not received by {{final_payment_due_date}}, we will have no option but to refer your account to a third-party collections agency for further action.

Please note that referral to a collections agency may negatively impact your credit rating and result in additional charges and legal fees for which you will be held responsible.

Call to Action

To avoid this escalation and potential negative impact, please arrange for immediate payment of the full outstanding amount. Payment can be made via {{payment_methods_accepted}}.

Should you have already made this payment, please disregard this letter and accept our apologies. If there are any discrepancies or you require a payment arrangement, please contact us immediately on {{company_phone}} or reply to {{company_email}} before {{final_payment_due_date}}.

Closing

We urge you to take this matter seriously and act promptly to settle your account.

Sincerely,

Signature Block

{{your_name}}

{{your_title}}

{{company_name}}