Decline Extension of Agreement

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date and Employee Information

{{date}}

{{employee_name}}

{{employee_address}}

Employee ID: {{employee_id}}

Subject

SUBJECT: DECLINE OF AGREEMENT EXTENSION REQUEST

Salutation

Dear {{employee_name}},

Reference to Request

This letter is in response to your request, dated {{request_date}}, for an extension of your current {{agreement_type}} agreement, which is set to conclude on {{current_agreement_end_date}}.

Decision

After careful consideration and review of your request, we regret to inform you that we are unable to extend your {{agreement_type}} agreement beyond the stipulated end date of {{current_agreement_end_date}}. This decision has been made based on {{reason_for_decline, e.g., current business needs, restructuring, availability of resources, policy}}. We understand this news may be disappointing.

Agreement Conclusion Details

As per the terms of your agreement, your last day of employment/contract with {{company_name}} will be {{current_agreement_end_date}}. We will ensure that all outstanding payments, including {{outstanding_payments_details, e.g., final salary, accrued leave pay, provident fund contributions}}, are processed in accordance with our company policies and relevant legislation.

Handover and Exit Process

Please ensure a smooth handover of your responsibilities and company assets, including {{assets_to_return, e.g., laptop, company phone, access cards, documents}}, to {{manager_name/department}} by {{handover_date}}. The Human Resources department will contact you shortly to schedule an exit interview and provide you with further details regarding your final settlement and benefits.

Acknowledgement of Contributions

We wish to express our sincere appreciation for your contributions during your tenure at {{company_name}}. We value the work you have undertaken and wish you all the best in your future endeavors.

Closing

Should you have any questions or require further clarification regarding this decision or your exit process, please do not hesitate to contact the Human Resources Department at {{HR_contact_details}}.

Signature Block

Sincerely,

{{HR_Manager_Name}}

Human Resources Manager

{{company_name}}