Decline Extension of Agreement

{{company_name}}

{{company_address}}

Phone: {{phone}} | Email: {{email}} | Web: {{website}}

Decline Extension of Agreement

Decline Extension of Agreement

{{company_name}}

{{company_address}}

Tel: {{phone}}

Email: {{email}}

Website: {{website}}

Date:

{{date}}

Employee Name and Address:

{{employee_name}}

{{employee_address}}

Subject: Decline of Extension Request for Employment Agreement

Dear {{employee_name}},

1. Introduction

This letter confirms receipt of your request, dated {{request_date}}, for an extension of your fixed-term employment agreement, which is currently set to expire on {{original_end_date}}.

2. Decision

We appreciate your contribution to {{company_name}} during your employment. After careful consideration and review of your request, we regret to inform you that we are unable to extend your current employment agreement beyond its stated end date of {{original_end_date}}. This decision has been made based on {{reason_for_decline, e.g., business operational requirements, changes in departmental structure, conclusion of project}}.

3. Final Day of Employment

Your final day of employment with {{company_name}} will therefore be {{original_end_date}}, as stipulated in your original employment agreement dated {{agreement_start_date}}.

4. Final Remuneration and Benefits

You will receive all outstanding remuneration, including any accrued but untaken leave, up to and including your final day of employment. Details regarding your final paycheque, provident fund, and any other applicable benefits will be communicated to you by our HR Department. Please arrange to return all company property, including but not limited to, laptops, mobile phones, access cards, and any confidential documents, to {{HR_department_contact}} by {{return_date}}.

5. Acknowledgment

We understand that this news may be disappointing. We thank you for your service and wish you well in your future endeavors.

6. Contact Information

Should you have any questions regarding the contents of this letter, please do not hesitate to contact {{HR_contact_person}} in the HR Department at {{HR_contact_email}} or {{HR_contact_phone_number}}.

Sincerely,

________________________

{{authorized_signature_name}}

{{authorized_signature_title}}

{{company_name}}