Contract Terms Checklist

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Contract Terms Checklist

Employee Name: {{employee_name}}

Position: {{position}}

Date of Review: {{date_of_review}}

Reviewed By: {{reviewer_name}}

Essential Information

☐ Full legal names of employer and employee

☐ Employee's contact details (address, phone, email)

☐ Employee's identification number (e.g., ID, passport)

☐ Job title and clear job description

☐ Commencement date of employment

☐ Duration of employment (if fixed-term, specify end date)

Remuneration and Benefits

☐ Gross monthly/annual salary

☐ Payment frequency (e.g., weekly, monthly)

☐ Method of payment (e.g., direct bank deposit)

☐ Details of any performance bonuses or incentives

☐ Contribution to provident fund/pension scheme

☐ Medical aid scheme contributions

☐ Other benefits (e.g., housing allowance, travel allowance, company car)

Working Hours and Leave

☐ Standard working hours per day/week

☐ Overtime policy and compensation

☐ Annual leave entitlement (number of days)

☐ Sick leave policy and entitlement

☐ Maternity/Paternity leave policy

☐ Public holidays observance

Duties and Responsibilities

☐ Clear outline of job duties and key performance indicators (KPIs)

☐ Reporting structure (who the employee reports to)

☐ Performance review process

Confidentiality and Intellectual Property

☐ Confidentiality clause regarding company information

☐ Non-disclosure agreement (if separate, reference it)

☐ Intellectual property rights ownership (work created during employment)

Termination of Employment

☐ Notice period for resignation by employee

☐ Notice period for termination by employer (summary dismissal grounds)

☐ Severance package details (if applicable)

☐ Procedure for return of company property

Dispute Resolution and Governing Law

☐ Mechanism for dispute resolution (e.g., internal grievance process, mediation, arbitration)

☐ Governing law of the contract (e.g., Laws of South Africa)

General Clauses

☐ Entire agreement clause

☐ Amendments and variations clause

☐ Severability clause

☐ Force Majeure clause (if applicable)

Acknowledgement and Signatures

I, the undersigned, confirm that all the above terms have been reviewed and discussed.

Employer Representative Signature: _________________________ Date: {{employer_signature_date}}

Print Name: {{employer_representative_name}}

Employee Signature: _________________________ Date: {{employee_signature_date}}

Print Name: {{employee_name}}