I Must Reschedule our Meeting

Company Letterhead

{{company_name}}

{{company_address}}

Phone: {{phone}}

Email: {{email}}

Website: {{website}}

Date

{{date}}

Recipient Information

{{recipient_name}}

{{recipient_title}}

{{recipient_company}}

{{recipient_address}}

Subject

Urgent: Request to Reschedule Meeting - {{original_meeting_subject}}

Salutation

Dear {{recipient_name}},

Body of Communication - Apology and Reason for Reschedule

Please accept my sincerest apologies, but an unforeseen and unavoidable commitment has arisen that will prevent me from attending our scheduled meeting on {{original_meeting_date}} at {{original_meeting_time}} to discuss {{original_meeting_subject}}.

I understand and regret any inconvenience this may cause.

Proposed New Meeting Times

I am very keen to hold this meeting and would like to propose some alternative times. Would you be available on any of the following dates and times?

1. {{new_date_option_1}} at {{new_time_option_1}}

2. {{new_date_option_2}} at {{new_time_option_2}}

3. {{new_date_option_3}} at {{new_time_option_3}}

Please let me know which of these, if any, works best for you. If none of these are suitable, please suggest a time that would be more convenient.

Maintaining and Confirming Communication

Our discussion regarding {{original_meeting_subject}} is important, and I look forward to connecting with you soon. I will ensure all necessary preparations are made for our rescheduled meeting.

Kindly confirm your availability at your earliest convenience.

Closing

Thank you for your understanding and flexibility.

Complimentary Close

Sincerely,

Signature Block

{{your_name}}

{{your_title}}

{{company_name}}